Registration Table Processing as Modified by Photo ID

Last Updated:   12/3/23  16:32

Find the Voter's Label and Verify It with the Voter

  1. Ask voter for name.
    (If the voter tries to give you their photo ID too soon, ask them to please hold it while you first seach for their pollbook label.)
  2. Do name search in pollbook to find a "best-can-do" label.
    • If multiple labels are found for the stated name (or something close to it) or the name cannot be found at all, have a dialog with the voter about the name -- spelling, recent name change, order of name parts, etc.
    • If there is still a question, ask the voter for the residential address to help find the best label.
      (A dialog with the voter may be required, e.g., if the voter said there was an address change.
      If the voter says he/she never lived at the label address, you have the wrong label or there is a database error.
      The residential address will be asked for in the next step if not asked for here.)
    • DO NOT send the voter to the Help Table yet for any label problems seen now.
      (Things like "V", "A", name change, and address update will be handled in later steps. For now you just want to find the correct label for the voter, not worry that some of the label information may be obsolete, mistyped, or otherwise need later work.)
    • Send the voter to the HT now ONLY if the label cannot be found.  The voter will take no ATV to the HT.
  3. Ask for residential address if this was not done in Step 2.
    (A dialog with the voter may be required, e.g., if the voter said there was an address change.)
  4. Check that name and address (if unchanged) match the label found.
  5. Read label's name and address aloud to the voter and be sure the voter verifies you have the right label.

    6. Check the Voter's Photo ID

  6. Ask voter for photo ID.
    (Photo ID alternatives are given to the voter, including going outside to get a forgotten ID, then getting back in line.)
  7. Check ID type, possible expiration date, voter appearance, and "name on ID" vs "name on pollbook label".
    • IGNORE any address on the photo ID.  A photo ID address need not match the address on the label.
    • If the photo ID check fails
      • Put the label on an ATV.
        Be sure to attach the correct label !!!
      • In the Help Table section of the ATV, mark the "No ID" box and the "Photo ID" box below it.
      • Send the voter with the ATV to the HT.
      (An HT Official then handles the photo ID problem, perhaps now bringing in the three Judges. If a photo ID re-check passes, the HT Official must then deal with any other anomalies, e.g., a "V" or a change of address or name. Boxes for those were not marked on the ATV at the RT because the photo ID problem stopped RT checking early.)

    8. Process the ATV

  8. Remove label from pollbook and attach it to an ATV.
    Be sure to attach the correct label !!!

  9. Do normal "V", "A", "ID", name/address change, etc., processing per the Manual and RT Quick Guide.
    (Don't forget to X out the label's ballot style and its barcode if there is an address change.)
  10. If there is any problem, send the voter with ATV to the HT with the proper ATV reason box(es) marked.
    • When sending to the HT, DO NOT have the voter read the certification text or sign by the X.
    • When sending to the HT, DO NOT initial the ATV.
  11. Only if there are no problems:
    • Have the voter verify the label information, read the certification text, and sign by the X.
    • Then you initial the ATV.
    • Finally, send the voter to the Ballot Table with the ATV.

Background Notes

Requiring a photo ID check for each voter changes Registration Table (RT) processing. The order outlined in this document ensures that a photo ID check is always done somewhere. In most cases the check is done only at the RT. If the voter is sent to the Help Table (HT) for any reason, the HT Official does the check ONLY if there is no ATV provided for the voter at the RT (voter's label cannot be found in the pollbooks) or if the RT Official marked in the Help Table section of the ATV that the voter had no photo ID.

Sending the voter to the HT too early from the RT could result in no one doing the photo ID check. For example suppose the RT Official saw a "V" on the voter's label before doing the photo ID check and then erroneously sent the voter to the HT immediately without having done the photo ID check at the RT. Seeing that the "No ID" box and the "photo ID" box below it were NOT marked on the ATV, the HT Official would assume the RT Official had done the photo ID check successfully and would not do that check at the HT, so no one would do the required check. The procedure order documented here ensures the proper checking will be done.

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