* *** TASKS_2012-07-17_ELECTION TXT - 17 Jul 2012 00:17:23 - JKNAUTH Prop open front door Post room layout diagram Set up tables, chairs, and voting booths Inventory the gray supply bin and distribute contents Set up steel ballot box and check that all bins are empty Set up lights, taped extension cords, and rugs for Registration Table Set up AutoMARK; then power it on and off Set up and test curbside speaker system; then move it back inside Set up most signs (inside and outside) using copies of sign checklist ============================================================================= RT Check: pens, marked pole signs, recruiting poster and pad, RT Quick Guides (temporarily: Poll Books, pink highlighter, black dry marker) RT Mark Poll Book covers for letter ranges using pink highlighter RT Add Poll Book alphabetic separator tabs, but not on tear-out ATVs ----------------------------------------------------------------------------- BT Check: pens, pad, ATV bag, spoiled bag, spindle, rings, barcode scanner, voted ballot box, ballot count sheet, BT Quick Guide ----------------------------------------------------------------------------- CS Check: pens, shields, magnifiers, Curbside Affadavit forms, vest, "I Voted" stickers, my "Curbside Voting Procedure" sheet ----------------------------------------------------------------------------- HT Check: pens, pad, HT binder, provisional envelopes, "I voted" stickers, yellow ATVs, absentee list, red plastic bag, HT Quick Guide, my "Voting a Provisional Ballot" sheet HT Ensure that all pages of provisional labels are good HT Test phone with inbound/outbound calls; use "9" prefix to call out HT Test electrical outlet; set up wire covers and rug HT Test laptop; check wall clock vs. laptop (ignore wall clock if bad) ============================================================================= Take attendance and administer oaths (if oaths not already given in 2011/2012) Point out exits, kitchen, bathrooms Make introductions and assignments Review emergency procedures (Section 1.1) Remind to bring manual/notes, food, drinks, utensils, glassware, cushion, coffee makers, etc. [maybe umbrella, sweater] Remind about what cannot bring ("political" material, Kindles, etc.) All: At any time, collect comments/suggestions for postmortem report All: Only a few Absentees will be in poll book (just the late mail-ins) All: Two ballot styles: REP, DEM All: Runoff considerations: UNA handling, "30-day" move date All: Bugs in Quick Guides and Manual for RT, BT, and HT All: Warning about reading books/magazines (also, no Kindles, Nooks, etc.) All: No cell phones (except for official use) All: Be here by 6:00 AM; meet out front (I'll open door from inside); parking All: Don't leave premises before pack-up is complete (around 8:30 PM) All: No Observers/Runners for 01-43 this time RT: Read back voter's name and address (and party) RT: Tape back an ATV if tear out by accident; I'll have a knife if needed RT: Mark reason on ATV for sending voter to Help Table RT: Handle UNA ATVs: Mark checkbox and cross out extraneous barcodes BT: Counting of opened ballot packs, ballot count sheet BT: Can drop leading 0s for ballot style, e.g., D1 vs. D001 and R2 vs. R002 BT: Use of barcode scanner: Don't swipe over barcode; rely most on eyeballs BT: Quality control (2-sided ATV): Signature(s), initials, ballot style BT: Quick Guide bugs on ballot style location BT: Put Curbside Affidavits on separate ring HT: Watch for ballot curl; tell voter to turn over if misfeed occurs HT: See my "Voting a Provisional Ballot" sheet (vs. one in manual) HT: DOB can be used for laptop voter searches (vs. Quick Guide implication) HT: On provisional envelope for UNA voter, note desired ballot type: REP, DEM HT: Laptop misimplication that only NP ballots can be used for UNA voter HT: Quick Guide bugs on checking Section B, incoming precinct, late list, etc. HT: Check if maps are on PC ########### GO THRU BLUE SET-UP CHECKLIST TO SEE NOTHING WAS MISSED ########### CALL COORDINATOR ########### TAKE HOME LAPTOP, POLL BOOKS, CJ BAG AND BINDER Night: Mark Poll Books with "A"s from website info (the "short list") Night: Check for last-minute FAQs updates or other BOE website changes ======================= Tuesday Morning ================================= Count and record contents of each opened ballot pack Post final absentee list (the "short list") and place copy at Help Table Turn on AutoMARK Make badges Block door with clamped tube; post "Leave Door Propped Open" sign Set up "No Campaigning" signs (bricks) and A-frame signs, e.g., Accessible Parking Set up curbside speaker stand on Falls of Neuse side of driveway