* *** TASKS_2012-11-06_ELECTION TXT - 5 Nov 2012  13:48:17 - JKNAUTH

Prop open front door
Post room layout diagram
Set up tables, chairs, voting booths; place pens and instructions, also on tables
Inventory the gray supply bin and distribute contents
Set up steel ballot box and check that all bins are empty
Set up lights, taped extension cords, and rugs
Set up AutoMark; then power it on and off
Set up and test curbside speaker system; then move it back inside
Set up most signs (inside and outside) using copies of sign checklist
Attach long Absentee list to column
Record canvass date from sign
Point out Kids Voting area
===================================================================================
RT  Check:  pens, marked pole signs, list of IDs, recruiting info, RT Quick Guides
            (temporarily: Poll Books, pink highlighter, black dry marker)
RT  Mark Poll Book covers for letter ranges using pink highlighter
RT  Add Poll Book alphabetic separator tabs, but not on tear-out ATVs
-----------------------------------------------------------------------------------
BT  Check:  pens, pad, ATV bag, spoiled bag, spindle, rings, barcode scanner,
            voted ballot box, ballot count sheet, BT Quick Guide, instruction slips
-----------------------------------------------------------------------------------
CS  Check:  pens, shields, magnifiers, Curbside Affadavit forms, vest,
            "I Voted" stickers, my "Curbside Voting Procedure" sheet
-----------------------------------------------------------------------------------
HT  Check:  pens, pad, HT binder, provisional envelopes, "I voted" stickers,
            yellow ATVs, short absentee list, red plastic bag, HT Quick Guide,
            my "Voting a Provisional Ballot" sheet
HT  Ensure that all pages of provisional labels are good
HT  Test phone with inbound/outbound calls; use "9" prefix to call out
HT  Test electrical outlet; set up wire covers and rug
HT  Test laptop; check wall clock vs. laptop (ignore wall clock if bad)
===================================================================================
Take attendance and administer oaths (if oaths not already given in 2011/2012)
Point out exits, bathrooms, "kitchen" replacement
Make introductions and review assignments
Review emergency procedures (Section 1.1); meet out front
Remind to bring manual/notes, food, drinks, utensils, glassware, cushion,
   coffee makers, insulated containers, cool packs, etc. [umbrellas, sweaters]
Remind about what cannot bring ("political" material, Kindles, etc.)

All: At any time, collect comments/suggestions for postmortem report
All: Only a few Absentees will be in poll book (just the late mail-ins)
All: Two ballot styles because of NC Senate race
All: Warning about reading books/magazines (also, no Kindles, Nooks, etc.)
All: No cell phones (official use only); watch out for voter use; pads in vestibule
All: Be here by 6:00 AM; meet out front (I'll open door from inside); parking
All: Don't leave premises before pack-up is complete (around 8:30 PM)
All: J or CJ must insert CS ballot in M100; cannot be the person bringing it in
All: Considerations for Observers/Runners: location, rights, communication

RT:  *Voter* must state name and *address*; read back name and address found on ATV
RT:  Cross out ballot style for address change
RT:  Mark reason on ATV for sending voter to Help Table
RT:  Mark appropriate box for type of data provided if ID is required
RT:  Tape back an ATV if tear out by accident; I'll have a knife if needed

BT:  Count ballots when open each pack; record count on ballot count sheet
BT:  Warn each voter about marking ovals and 2-sided ballots; give instruction slip
BT:  Use of barcode scanner:  Don't swipe over barcode; rely mostly on eyeballs
BT:  Can drop leading 0s for ballot style, e.g., G27 vs. G027
BT:  Quality control (2-sided ATV):  signature(s), initials, ballot style
BT:  CJ will review ATVs periodically; observers can look at ATVs

HT:  DOB can be used for laptop voter searches (vs. Quick Guide implication)
HT:  See my "Voting a Provisional Ballot" sheet for reminder of field locations
HT:  CJ and Js will need to remove ballots from ballot box about about every 500 votes
HT:  Long ballot; watch for ballot curl; tell voter to turn over if misfeed occurs

###########  GO THRU BLUE SET-UP CHECKLIST TO SEE NOTHING WAS MISSED
###########  CALL COORDINATOR
###########  MAKE SURE ALL LIGHTS ARE OFF AND DOORS ARE LOCKED
###########  TAKE HOME LAPTOP, POLL BOOKS, CJ BAG, AND BINDERS

Night:  Mark Poll Books with "A"s from latest available lists
Night:  Check for last-minute FAQs updates or other BOE website changes

=======================   Tuesday Morning   =======================================

Count and record count of each opened ballot pack
Turn on AutoMark
Make badges
Block door with clamped tube; post "Leave Door Propped Open" sign
Set up "No Campaigning" signs (bricks) and A-frame signs, e.g., Accessible Parking
Set up curbside speaker stand on Falls of Neuse side of driveway
Get final absentee list by phone or delivery; place copy at Help Table and on column