* *** TASKS_2013-11-05_ELECTION TXT - 5 Nov 2013  23:58:56 - JKNAUTH

Discuss layouts for inside and outside
Make set-up assignments
   Furniture and booths    Set up RT, BT, HT        Inside signs      AutoMARK
   Gray supply bin        (checklists + VA, ALL)    Outside signs     Curbside speaker
Set up tables, chairs, voting booths (check accessible), trash can
Inventory the gray supply bin and distribute contents
Place pens and instructions in booths
Set up steel ballot box and check that all bins are empty
Set up AutoMark; then power it on and off
Set up and test curbside speaker system; then move it back inside
Set up most signs (inside and outside) using copies of sign checklist
Attach long Absentee list to wall
Record canvass date from sign ______________
String phone and electrical extension cords; place rug
Set up Keurig machine and food table
Check outside signage and curbside/accessible parking
===================================================================================
RT  Check:  pens, marked pole signs, list of IDs, recruiting info, RT Quick Guides,
            scratch pads, Voter Registration Forms, Deceased Voter forms,
            signature guide, magnifier sheet, rubber fingers
            (temporarily: Poll Books, pink highlighter, black dry marker)
RT  Add Poll Book alphabetic separator tabs, but not on tear-out ATVs (optional)
RT  Mark pollbooks with pink highlighter for "A"s from pink absentee list
-----------------------------------------------------------------------------------
BT  Check:  pens, pad, ATV bag, spoiled bag, spindle, rings, barcode scanner,
            voted ballot box, ballot count sheet, BT Quick Guide, M100/ATV match sheet,
            rubber fingers, reinforcers, rubber bands
BT  Review "M100 vs. ATV Count" sheet and "Ballot Count Reconciliation" sheet
-----------------------------------------------------------------------------------
HT  Check:  pens, pad, HT binder, provisional envelopes, "I voted" stickers,
            yellow ATVs, short absentee list, red plastic bag, HT Quick Guide,
            my "Voting a Provisional Ballot" sheet
HT  Ensure that all pages of provisional labels are good
HT  Test phone with inbound/outbound calls; use "9" prefix to call out
HT  Test electrical outlet
HT  Test laptop
-----------------------------------------------------------------------------------
CS  Check:  pens, shields, magnifiers, Curbside Affadavit forms, vest,
            "I Voted" stickers, my "Curbside Voting Procedure" sheet
===================================================================================
Take attendance
Review assignments
Point out exits, bathrooms, "kitchen" replacement
Review emergency procedures (Section 1.1); meet out front if must evacuate
Remind to bring manuals/notes, food, drinks, utensils, glassware, mugs, cushions,
   K-Cups, insulated containers, cool packs, etc. [umbrellas, sweaters]
Remind about what cannot bring ("political" material, Kindles, etc.)

All: At any time, collect comments/suggestions for postmortem report (schedule)
All: Warning about reading books/magazines (also, no Kindles, Nooks, etc.)
All: No cell phones (official use only); watch out for voter use
All: Be here by 6:00 AM; meet out front and park in main lot (not gym lot)
All: Don't leave premises before pack-up is complete (around 8:30 PM)
All: Handling Voter ID information slips
All: CJ and Js will need to remove ballots from ballot box about about every 500 votes
CS:  J or CJ must insert CS ballot in M100; cannot be the person bringing it in

RT:  *Voter* must state name and *address*; read back name and address found on ATV
RT:  Tape back an ATV if tear out by accident; I'll have a knife if needed
RT:  Cross out ballot style for address change
RT:  Mark reason on ATV for sending voter to Help Table
RT:  Mark appropriate box for type of data provided if ID is required

BT:  Count ballots when open each pack; record count on ballot count sheet
BT:  Quality control:  signature(s), initials, ballot style (see my color highlights)
BT:  CJ will review ATVs periodically
BT:  Can drop leading 0s for ballot style, e.g., N14 vs. N014
BT:  Warn each voter about marking ovals; direct to booths and M100
BT:  Maintain BOE's ATV vs. M100 log sheet

HT:  Check pink sheet in addition to laptop to see if voter is flagged as VOTED
HT:  DOB can be used for laptop voter searches (vs. Quick Guide implication)
HT:  Watch out for NO BALLOT

###########  GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED  (CJ+ALL, RT, BT, HT, VA)
###########  CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SET-UP"
###########  MAKE SURE ALL LIGHTS ARE OFF AND DEVICES ARE UNPLUGGED
###########  CALL MAINTENANCE TO LOCK DOORS
###########  TAKE HOME LAPTOP, POLL BOOKS, CJ BAG, cJ BINDER, MY NOTEBOOK, CLIPBOARD

Night:  Mark Poll Books with "A"s from latest available list on website

=======================   Tuesday Morning   =======================================

BT:  Count and record count of each opened ballot pack, starting with the first one
     Attach reminder Post-It notes to unopened packs
Turn on AutoMark
Make badges
Set up "No Campaigning" signs (bricks) and A-frame signs, e.g., Accessible Parking
Make sure zone is still marked and clear any campaign signs from it
Set up curbside speaker stand
Get final absentee list by phone or delivery; place copy at Help Table and on wall

=======================   Tuesday All Day   =======================================

Ballot Table
   Periodically check ATVs for errors
   Ensure ATV vs. M100 log is being maintained
   Ensure ballot packs are being counted and recorded immediately when opened

Review all checklists

Monitor traffic and parking, particularly at bus times: 8:30-9:15, 3:15-4:30

Empty bin every 500 ballots

Rotate assignments and allow for lunch breaks