* *** TASKS_2014-11-04_ELECTION TXT - 31 Oct 2014 15:52:59 - JKNAUTH Discuss layouts for inside and outside Extra tables/chairs, changed signs Make set-up assignments Furniture and booths Set up RT, BT, HT Inside signs AutoMARK Gray supply bin (checklists + VA & ALL) Outside signs Curbside speaker Set up tables, chairs, voting booths (check accessible), trash can Inventory the gray supply bin and distribute contents Place pens and instructions in booths Set up steel ballot box and check that all bins are empty Set up AutoMARK; then power it on and off Set up and test curbside speaker system; then move it back inside Set up most signs (inside and outside) using copies of sign checklist Wait until Tuesday for A-frame, H-frame, and "No Campaigning" signs Distribute my sheets and gray supply bin forms Attach long Absentee list to wall Get pages for archive: No Photo ID form/sign, Prov Instr, Voter Reg, others? String phone and electrical extension cords; place rug Set up Keurig machine and food table Check outside signage and curbside/accessible parking =================================================================================== RT, BT, HT, VA Set up using appropriate checklists RT Add Pollbook alphabetic separator tabs, but not on tear-out ATVs (optional) BT Review "M100 vs. ATV Count" sheet and "Ballot Count Reconciliation" sheet HT Ensure that all pages of provisional labels are good HT Test phone with inbound/outbound calls; use "9" prefix to call out to coordinator HT Test laptop =================================================================================== Take attendance Administer oaths Review assignments Point out exits, bathrooms, "kitchen" replacement Review emergency procedures (Section 1.1); meet out front if must evacuate Remind to bring manuals/notes, food, drinks, utensils, glassware, mugs, cushions, K-Cups, insulated containers, cool packs, etc. [umbrellas, sweaters] Remind about what cannot bring ("political" material, newspapers, Kindles, etc.) All: At any time, collect comments/suggestions for postmortem report (schedule) All: Warning about reading books/magazines (also, no Kindles, Nooks, iPads, etc.) All: "No cell phones" (official use only); generally not allowed for voters Now allow voters to use for notes reference in voting booths (and *only* for that) All: Be here by 6:00 AM; meet out front and park in main lot (not gym lot) All: Don't leave premises before pack-up is complete (around 8:30 PM) All: CJ and Js will need to remove ballots from ballot box about about every 500-600 ballots All: No precinct-assigned observers, but at-large observers are possible CS: Review curbside flow sheet and discuss who will cover CS: J or CJ must insert CS ballot in M100; cannot be the person bringing it in RT: *Voter* must state name and address; read back name and address found on ATV RT: Tape back an ATV if torn out by accident; I'll have a knife if needed RT: Cross out ballot style for address change RT: Mark reason on ATV for sending voter to Help Table RT: Mark appropriate box for type of data provided if "ID" is on the ATV This is just for HAVA IDs -- no requirement until 2016 for everyone to show an ID RT: Take each voter thru "No Photo ID Ack" process before sending them to BT RT: Collect completed "No Photo ID Ack" forms; CJ will review periodically BT: Count ballots when open each pack; record count on ballot count sheet BT: Maintain my "Ballot Count Reconciliation" sheet BT: Quality control: signature(s), initials, ballot style (see my color highlights) BT: CJ will review ATVs periodically BT: Can drop leading 0s for ballot style, e.g., G91 vs. G091 BT: Warn each voter about marking ovals and about two-sided ballot; direct to booths and M100 BT: Maintain BOE's "M100 vs. ATV Count" log BT: Long ballot with lots of potential for voter to mismark, e.g., Making two selections where only one is allowed For 29 of the 30 races, the voter can mark only one (Soil and Water allows two) Three spoiled ballots allowed per voter -- see FAQs for details HT: DOB can be used for laptop voter searches HT: Check short absentee list (the "Tuesday morning call-in" list) in addition to laptop to see if voter is flagged as VOTED HT: Rearrangement of SOSA information (has some problems) * Don't mistakenly hit buttons/tabs that have nothing to do with polling place processing * Having to use the Tools tab to get to Street Search, is not too user friendly * Watch out for ID Required icon on lower right of Voter Search results screen (has no associated text and might be overlooked) HT: When voter completes provisional envelope, do "No Photo ID Ack" processing and put any completed form on ring at Registration Table HT: CJ will periodically check provisional envelopes HT: Slips for new smart phone app -- gives directions and map to voter's transfer-out precinct ==== GO TO NEXT PAGE === ===================== At End of Monday Set-Up =================================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA) ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SET-UP" ########### MAKE SURE ALL LIGHTS ARE OFF AND DEVICES ARE UNPLUGGED ########### CALL MAINTENANCE TO LOCK DOORS ########### TAKE HOME LAPTOP, POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOK, CLIPBOARD ========================= Monday Night ======================================== Review "Tuesday call-in list" (the short absentee list) on BOE website Print two copies of our precinct's part of the list Mark with pink "A"s the Pollbook ATVs of voters from this list ======================= Tuesday Morning ======================================= BT: Count and record count of each opened ballot pack, starting with the first one HT: Tape "Tuesday call-in list" to laptop Turn on AutoMARK Make badges Set up "No Campaigning" signs (bricks) and A-frame signs plus vinyl and foam signs Make sure zone is still marked and clear any campaign signs from it Set up curbside speaker stand Get final absentee list by phone or delivery; place copy at Help Table and on wall ======================= Tuesday All Day ======================================= Ballot Table Periodically check ATVs for errors Ensure "M100 vs. ATV Counts" log is being maintained Ensure ballot packs are being counted and recorded immediately when opened Registration Table Periodically check "No Photo ID Acknowledgement" forms for errors Help Table Periodically check Provisional Envelopes for errors Review all checklists Monitor observers/runners Monitor traffic and parking, particularly at bus times: summer: 8:40-9:00, 2:40-3:15 (approx) rest of year: 8:30-9:15, 3:15-4:30 (approx) Empty bin every 500-600 ballots Rotate assignments and allow for lunch breaks