* *** TASKS_2016-03-15_ELECTION TXT - 14 Mar 2016 00:28:51 - JKNAUTH Discuss layouts for inside and outside Make set-up assignments Furniture and booths Set up RT, BT, HT Inside signs AutoMARK Gray supply bin (checklists + VA & ALL) Outside signs Curbside speaker Set up tables, chairs, voting booths (check accessible), trash can Inventory the gray supply bin and distribute contents Place pens and instructions in booths Set up steel ballot box and check that all bins are empty Set up AutoMARK; then power it on and off Set up and test curbside speaker system; then move it back inside Set up most signs (inside and outside) using copies of sign checklist Wait until Tuesday for A-frame, H-frame, and "No Campaigning" signs Distribute my sheets and gray supply bin forms Attach long Absentee list to wall Get pages for archive String phone and electrical extension cords; place rug Set up Keurig machine and food table Check outside signage and curbside/accessible parking =================================================================================== RT, BT, HT, VA Set up using appropriate checklists RT Add Pollbook alphabetic separator tabs BT Review "M100 vs. ATV Count" sheet and "Ballot Count Reconciliation" sheet BT Review my color-coded ATV sheets HT Ensure that all pages of provisional labels are good HT Test phone with inbound/outbound calls; use "9" prefix to call out to coordinator HT Test laptop =================================================================================== Take attendance Administer oaths Review assignments Point out exits, bathrooms, "kitchen" replacement Review emergency procedures (page 7 of PO Manual); meet out front if must evacuate Remind to bring manuals/notes, food, drinks, utensils, glassware, mugs, cushions, K-Cups, insulated containers, cool packs, etc. [umbrellas, sweaters] Remind about what cannot bring ("political" material, newspapers, Kindles, etc.) All: At any time, collect comments/suggestions for postmortem report (schedule) All: Warning about reading books/magazines (also, no Kindles, Nooks, iPads, etc.) All: "No cell phones" (official use only); generally not allowed for voters Now allow voters to use for notes reference in voting booths (and *only* for that) All: Be here by 6:00 AM (or before); meet out front and park in main lot (not gym lot) All: Don't leave premises before pack-up is complete (around 8:30 PM) All: CJ and Js will need to empty the ballot box about about every 500-600 ballots (14" ballot) All: NO observers for this election, per Gary's 3/10/16 e-mail CS: Review curbside flow sheet and discuss who will cover CS: J or CJ must insert CS ballot in M100; cannot be the person bringing it in RT: See my Registration Table process sheet RT: RT must do as much of a photo ID check as possible for *EVERY* voter, except xfer in RT: *VOTER* must state name, address, party; read back name, address, party found on ATV RT: For UNA voter, ask for party choice; mark checkbox and cross out extra ballot styles RT: Cross out *all* ballot styles for address change for any voter RT: Mark reason on Help Referral form for sending voter to Help Table RT: No more HAVA checkboxes on ATVs flagged with "ID"; RT does NO special "ID" processing RT: Tape back an ATV if torn out by accident; I'll have a knife if needed BT: Count ballots when open each pack; record count on ballot count sheet BT: Ballot Management System (box) to contain the many infrequently used ballot types BT: Maintain my "Ballot Count Reconciliation" sheet BT: Quality control: signature(s), initials, ballot style (see my color highlights) RT: No more HAVA checkboxes on ATVs flagged with "ID", so BT does not need to check RT BT: CJ will review ATVs periodically BT: Can drop leading 0s for ballot style, e.g., N12 vs. N012 BT: Maintain BOE's "M100 vs. ATV Count" log HT: See my Help Table process sheet HT: Check short absentee list (the "Tuesday morning call-in" list) in addition to laptop to see if voter is flagged as VOTED HT: SOSA -- not improved since last time HT: Now lots of forms to paperclip to provisional envelopes or to give to the CJ HT: Outgoing transfer voter takes HR form (and ATV) to the new precinct HT: Box for forms going to CJ, i.e., those not paperclipped to provisional envelopes HT: CJ will periodically check provisional envelopes ==== GO TO NEXT PAGE === ===================== At End of Monday Set-Up =================================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA) ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SET-UP" ########### MAKE SURE ALL LIGHTS ARE OFF AND DEVICES ARE UNPLUGGED ########### CALL MAINTENANCE TO LOCK DOORS ########### TAKE HOME LAPTOP, POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOKS, CLIPBOARD ========================= Monday Night ======================================== Review "Tuesday call-in list" (the short absentee list) on BOE website Print two copies of our precinct's part of the list Mark with pink "A"s the Pollbook ATVs of voters from this list ======================= Tuesday Morning ======================================= BT: Count and record count of each opened ballot pack, starting with the first one HT: Tape "Tuesday call-in list" to laptop Turn on AutoMARK Make badges Set up "No Campaigning" signs (bricks) and A-frame signs plus vinyl and foam signs Make sure zone is still marked and clear any campaign signs from it Set up curbside speaker stand Get final absentee list by phone or delivery; place copy at Help Table and on wall ======================= Tuesday All Day ======================================= Ballot Table Periodically check ATVs for errors Ensure "M100 vs. ATV Counts" log is being maintained Ensure ballot packs are being counted and recorded immediately when opened Registration Table Periodically check "No Photo ID Acknowledgement" forms for errors Help Table Periodically check Provisional Envelopes for errors Review all checklists Monitor observers/runners Monitor traffic and parking, particularly at bus times: summer: 8:40-9:00, 2:40-3:15 (approx) rest of year: 8:30-9:15, 3:15-4:30 (approx) Empty bin every 500-600 ballots Rotate assignments and allow for lunch breaks