* *** TASKS_2017-11-07_ELECTION TXT - 6 Nov 2017 14:56:40 - JKNAUTH Discuss layouts for inside and outside Make set-up assignments Furniture and booths Set up RT, BT, HT Inside signs AutoMARK Gray supply bin (checklists + VA & ALL) Outside signs Curbside speaker Set up tables, chairs, voting booths (check accessible), trash can Inventory the gray supply bin and distribute contents Place pens and instructions in booths Set up steel ballot box and check that all bins are empty Set up AutoMARK; then power it on and off Set up and test curbside doorbell system; then move curbside stand back inside Measure and chalk mark "No Campaigning" zone boundaries using my 50-foot cord Two 50-foot zones: From entry door and around curbside area Set up most signs (inside and outside) using checklist from gray supply bin Wait until Tuesday for A-frame and "No Campaigning" signs Will need to use car to set up road signs along Granite Falls Blvd. Distribute my sheets and any forms from gray supply bin and CJ binder Attach long Absentee list to wall and record count Attach 19-19 handout slip poster to wall Get material (e.g., new forms) for archive String phone and electrical extension cords; place rug if needed Set up Keurig coffee machine Check outside signage and curbside/accessible parking Measure table heights; record miscellaneous furniture Take pictures =================================================================================== RT, BT, HT, VA: Set up using appropriate checklists RT: Add pollbook alphabetic separator tabs RT: Remind about "Peeling the Wrong Voter's Pollbook Label..." sheet RT: Point out flowchart problem (step 4 misplaced in second block on right) BT: Review "Tabulator vs. ATV Count" sheet and my "Ballot Count Reconciliation" sheet BT: Review my color-coded ATV sheets HT: Ensure that all pages of provisional labels are good HT: Test phone with inbound/outbound calls; use "9" prefix to call out HT: Test laptop =================================================================================== Take attendance Administer oaths Review assignments Point out exits, break room, and bathroom Review emergency procedures; meet in front parking lot if must evacuate Remind to bring manuals/notes, food, drinks, utensils, glassware, mugs, cushions, K-Cups, etc. [umbrellas, sweaters] Remind about what cannot bring ("political" material, newspapers, Kindles, etc.) Discuss procedures to use if it rains All: At any time, collect comments/suggestions for postmortem report (schedule) All: Warning about reading books/magazines (also, no Kindles, Nooks, iPads, etc.) All: "No cell phones" (official use only); use yours in break room or outside Now allow voters to use for notes reference in voting booths (and *only* for that) All: Be here by 6:00 AM (or before); park in gravel lot or on far side of main lot All: Don't leave premises before pack-up is complete (around 8:30 - 9:00 PM) All: CJ and Js will need to empty the ballot box about every 400-500 ballots (14" ballot) RT: *VOTER* must state name, address; read back name, address RT: Cross out *all* ballot styles for address change for any voter RT: Check appropriate (HAVA) box for an ATV flagged with "ID" RT: Be VERY careful with ATV stickers -- may have to spoil an ATV if make a mistake RT: Review sheet on fixing sticker problems BT: Quality control: signature, initials, ballot style, checkboxes (see my color highlights) BT: CJ will periodically review the ATVs BT: Can drop leading 0s for ballot style, e.g., G6 vs. G006 BT: Maintain BOE's "Tabulator vs. ATV Count" log BT: Count ballots when open each pack; record count on my "Ballot Count Reconciliation" sheet HT: Multiple reasons may be marked on provisional envelope for why it is being used HT: Be sure to check off provisional envelope boxes, one by one, as tasks are executed HT: CJ will periodically review provisional envelopes and log HT: Check "last-minute absentee list" in addition to laptop to see if voter is flagged as VOTED (note recent change in when to do this check -- ask if HT class covered this) VA: Do flow control to reduce size of line waiting for entry to voting enclosure VA: Don't stand too close to Tabulator and don't touch voters VA: Periodically joggle steel ballot bin to settle the ballot pile CS: Review curbside flow sheet and discuss who will cover CS: 50-foot boundary now must include curbside area, or give it its own boundary CS: J or CJ must insert CS ballot in Tabulator; cannot be the person bringing it in CS: Designate second and third persons as backups ########### Cover any 15-minute review items not yet discussed ############### ==== GO TO NEXT PAGE === ===================== At End of Monday Set-Up =================================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA) ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SET-UP" ########### MAKE SURE ALL LIGHTS ARE OFF AND DEVICES ARE UNPLUGGED ########### CALL MAINTENANCE TO LOCK DOORS ########### TAKE HOME LAPTOP, POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOKS, CLIPBOARD ========================= Monday Night ======================================== Review "last-minute absentee list" on BOE website Print two copies of our precinct's part of the list Mark with pink "A"s the pollbook ATVs of voters from this list ======================= Tuesday Morning ======================================= BT: Count and record count of each opened ballot pack, starting with the first one Tape a copy of the "last-minute absentee list" by the laptop Remind HT when to check "last-minute absentee list" for "VOTED" Tape a copy of the "last-minute absentee list" to the absentee voter list on the wall Tell RT that "last-minute absentee list" has been marked in pollbooks Turn on AutoMARK Make badges Set up "No Campaigning" signs and A-frame signs [plus any remaining H-frame signs] Ensure "No Campaigning" zones are still marked; clear any campaign signs from them Set up curbside doorbell stand Follow Chief Judge Pocket Guide for "Opening the Polls" ======================= Tuesday All Day ======================================= Use Chief Judge Pocket Guide Review all checklists Fill out Precinct-Specific Supplies Survey Monitor observers/runners Monitor traffic and parking Rotate assignments and allow for lunch breaks Use emergency Tabulator transport after closing if Tabulator could not communicate ======================= Tuesday before Leaving ================================ Registered municipal (*) voters: 5161 * 3482 Wake Forest (as of 11/1/17) * 1679 Rolesville 643 unincorporated ---- 5804 total registered Tabulator vs. ATV counts ____ vs. ____ Provisional ballots: ____ Transfer Outs: ____ Spoiled ballots: ____ Emergency bin ballots: ____ Challenged ballots: ____ "White Paper" absentees: ____ Late mail-in absentees: ____ ---- Total absentees: ____ Write-in ballots: ____ Curbside voters: ____ AutoMARK voters: ____ Observers: ____ Polling booths: ____ (including provisional and accessible) Total chairs at tables: ____ (at _____ large tables) Transfers out: ____ approximately Transfers in: ____ approximately At wrong polling place: ____ approximately