* *** TASKS_2018-05-08_ELECTION TXT - 6 May 2018 13:28:08 - JKNAUTH Review set-up assignments Furniture and booths Set up RT, BT, HT, CS Inside signs AutoMARK Gray bin (checklists + VA & ALL) Outside signs Curbside doorbell Provide layout diagrams for inside and outside Set up tables, chairs, voting booths (two accessible, one or two provisional), trash can Place pens and instructions in booths Inventory the gray bin and distribute bagged contents to work areas -- RT, BT, HT, CS, AO/VA Check special signs in gray bin : 5 QS "ACCESS" 2 HF "EXIT" 5 QS "CURBSIDE VOTING" 2 HF "ALTERNATE PARKING LOT" 5 QS "ENTER HERE" Distribute my sheets and any forms from gray bin and CJ Binder Get from Pollbook box #1: Paysheet and Saturday (long) list of absentee voters Attach Saturday (long) list of absentee voters to wall and record count Set up and check steel ballot box: All bins empty? Tabulator User Guide in back pocket? Set up and test AutoMARK with a power on/off Set up and test curbside doorbell system; then move curbside stand back inside Measure and chalk mark "No Campaigning" zone boundaries using my 50-foot cord Two 50-foot zones: From entry door and around curbside area Set up most signs (inside and outside) using checklist from gray bin For A-frame and "No Campaigning" signs, test placement, but take back in until Tuesday Granite Falls Blvd. signs: Plant Monday morning and remove Wednesday morning Set up poster board, etc. for "Information Mainly for Precinct 19-19 Voters" String phone and electrical extension cords; place rug if needed Put tape on carpet: blue for RT lines, masking for directions to Tabulator Check outside signage and curbside/accessible parking Set up Keurig coffee machine Measure bookcase height Get material (e.g., new forms) for archive Take pictures, especially of signs =================================================================================== RT: Add pollbook alphabetic separator tabs BT: Review "Tabulator vs. ATV Count" sheet and my "Ballot Count Reconciliation" sheet BT: Review my color-coded ATV sheets BT: Test scanner HT: Ensure that all pages of provisional labels are good HT: Test phone with inbound/outbound calls; use "9" prefix to call out HT: Test laptop =================================================================================== Take attendance Administer oaths Review assignments for Tuesday Point out exits, break room, and bathroom Review emergency procedures; meet in front on parking lot hill if must evacuate Bring manuals/notes, food, drinks, mugs, K-cups, cushions, [umbrellas, sweaters] Cannot bring: "political" material, newspapers, Kindles, etc. Discuss procedures to use if it rains Remind about checklists Each area must maintain and sign an official copy for that area Return to me when polls close so I can return the copy to the BOE All: Be here by 6:00 AM (or before); park in gravel lot or on far side of main lot All: Don't leave premises before pack-up is complete (hopefully before 8:30) All: At any time, give me comments/suggestions for postmortem report (schedule) All: Warning about reading books/magazines (also, no Kindles, Nooks, iPads, etc.) All: "No cell phones" (official use only); use yours in break room or outside Voters can use phones to reference notes and *only* for that: no calls/texts/photos All: CJ and Js will need to empty the ballot box about every 400-500 ballots (14" ballot) All: Copy of Late-Breaking News will be at RT, BT, and HT RT: *VOTER* must state name, address, party; *YOU* must read back name, address, party RT: Tell UNA voters which ballots they can choose from (Dem and Rep) RT: Note the extra checkbox ALL voters must check, plus another that UNA voters must check RT: Check an ID-type box for an ATV flagged with "ID" and a reason box if send to Help Table RT: Be VERY careful with ATV stickers -- may have to spoil an ATV if make a mistake RT: Remind about "Peeling the Wrong Voter's Pollbook Label..." sheet (AVOID having to use!) BT: Quality control: signature, initials, ballot style, checkboxes (see my color highlights) BT: CJ will periodically review the ATVs BT: Can drop leading 0s for ballot style, e.g., G6 vs. G006 BT: Maintain BOE's "Tabulator vs. ATV Count" log BT: Count curbside voters on back of "Ballot Count Reconciliation" sheet BT: Record "100" on my "Ballot Count Reconciliation" sheet for each pack when opened (don't count) HT: Multiple reasons may be marked on provisional envelope for why it is being used HT: Be sure to check off provisional envelope boxes, one by one, AS TASKS ARE EXECUTED HT: CJ will periodically review provisional envelopes and log HT: Check "last-minute absentee list" in addition to laptop to see if voter is flagged as VOTED (note recent change in when to do this check -- ask if HT class covered this) TB: Don't stand too close to Tabulator and don't touch voters when providing "I Voted" stickers TB: Do flow control to reduce size of line waiting for entry to voting enclosure TB: Periodically joggle steel ballot bin to settle the ballot pile CS: Review curbside flow sheet and discuss who will cover CS: Review 50-foot boundaries and sign placements CS: J or CJ must insert CS ballot in Tabulator; cannot be the person bringing it in ########### Cover any Late-Breaking News items not yet discussed ############### ===================== At End of Monday Set-Up =================================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA) ########### TAKE PICTURES ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SET-UP" ########### MAKE SURE ALL LIGHTS ARE OFF AND DEVICES ARE UNPLUGGED ########### CALL MAINTENANCE TO LOCK DOORS ########### TAKE HOME LAPTOP, POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOKS, CLIPBOARD ========================= Monday Night ======================================== Review "last-minute absentee list" on BOE website Print two copies of our precinct's part of the list Mark with pink "A"s the pollbook ATVs of voters from this list ======================= Tuesday Morning ======================================= BT: Open each ballot box to verify number and type of packs BT: Open two packs (one R012, one D005); no need to verify each has 100 ballots Processing for the "last-minute absentee list" (the short list) Tape a copy of the short list to the long list on the wall RT: Tell them I have already marked the pollbooks for the short list voters HT: Tape a copy of the short list by the laptop; remind them when to check it Turn on AutoMARK Make badges Set up "No Campaigning" signs and A-frame signs [plus any remaining H-frame signs] Ensure "No Campaigning" zones are still marked; clear any campaign signs from them Set up curbside doorbell stand Follow Chief Judge Pocket Guide for "Opening the Polls" Test Verizon cell phone strength near Help Table ======================= Tuesday All Day ======================================= Use Chief Judge Pocket Guide Review all checklists Monitor traffic and parking Rotate assignments and allow for lunch breaks Report any "observers/runners"; there are to be none for this election ======================= Tuesday before Leaving ================================ *** CALL HELP LINE IF CANNOT START DRIVING TO KNIGHTDALE BY 8:30 *** Remove posted Tabulater tape and save for postmortem report Registered voters: 5971 (as of 5/1/18) Tabulator vs. ATV counts: ____ vs. ____ Provisional ballots: ____ Transfer Outs: ____ Spoiled ballots: ____ Emergency bin ballots: ____ Challenged ballots: ____ "White Paper" absentees: ____ Late mail-in absentees: ____ ---- Total absentees: ____ Write-in ballots: ____ Curbside voters: ____ AutoMARK voters: ____ Observers: ____ Polling booths: ____ (including provisional and accessible) Total chairs at tables: ____ (at _____ large tables) Transfers out: ____ approximately Transfers in: ____ approximately At wrong polling place: ____ approximately