* *** TASKS_2018-11-06_ELECTION TXT - 15 Nov 2018 14:33:42 - JKNAUTH Review setup assignments Furniture and booths Set up RT, BT, HT, CS Inside signs AutoMARK Gray bin (checklists + VA & ALL) Outside signs Curbside doorbell Provide layout diagrams for inside and outside Set up tables, chairs, voting booths (two accessible, one or two provisional), trash can Place pens and instructions in booths Inventory the gray bin and distribute bagged contents to work areas -- RT, BT, HT, CS, AO/VA Check special signs in gray bin : 5 QS "ACCESS" 2 HF "EXIT" 5 QS "CURBSIDE VOTING" 2 HF "ALTERNATE PARKING LOT" 5 QS "ENTER HERE" Distribute my sheets and any forms from gray bin and CJ Binder Get from Pollbook box #1: Paysheet and Saturday (long) list of absentee voters Attach Saturday (long) list of absentee voters to wall and record count Set up and check steel ballot box: All bins empty? Tabulator User Guide in back pocket? Set up and test AutoMARK with a power on/off Set up and test curbside doorbell system; then move curbside stand back inside Measure and chalk mark "No Campaigning" zone boundaries using my 50-foot cord Two 50-foot zones: From entry door and around curbside area Set up most signs (inside and outside) using checklist from gray bin For A-frame and "No Campaigning" signs, test placement, but take back in until Tuesday Granite Falls Blvd. signs: Plant Monday morning and remove Wednesday morning String phone and electrical extension cords; place rug over floor outlet plate Put tape on carpet: blue for RT lines, masking for directions to Tabulator Check outside signage and curbside/accessible parking Set up Keurig coffee machine Get material (e.g., new forms) for archive Take pictures, especially of "Enter Here" and "Curbside Voting" signs (Set up poster board, etc. for "Information Mainly for Precinct 19-19 Voters") =================================================================================== RT: Add pollbook alphabetic separator tabs BT: Review "Tabulator vs. ATV Count" sheet and my "Ballot Count Reconciliation" sheet BT: Review my color-coded ATV sheets BT: (Test scanner) HT: Ensure that all pages of provisional labels are good HT: Test phone with inbound/outbound calls; use "9" prefix to call out HT: Test laptop =================================================================================== Take attendance Administer oath Review assignments for Tuesday Point out exits, break room, and bathroom Review emergency procedures; meet in front on parking lot hill if must evacuate Bring manuals/notes, food, drinks, mugs, K-cups, cushions, [umbrellas, sweaters] Cannot bring: "political" material, newspapers, Kindles, etc. Discuss procedures to use if it rains Remind about checklists Each area must maintain and sign an official copy for that area Return to me when polls close so I can return the copy to the BOE All: Be here by 6:00 AM; I must be there by 5:45 -- feel free to come earlier than 6:00 All: Park in the large gravel lot so we won't take up spaces in the main lot All: Don't leave premises before pack-up is complete (hopefully well before 9:00) All: At any time, give me comments/suggestions for postmortem report (schedule) All: Warning about reading books/magazines (also, no Kindles, Nooks, iPads, etc.) All: "No cell phones" (official use only); use yours in break room or outside Voters can use phones to reference notes and *only* for that: no calls/texts/photos All: CJ and Js will need to empty the ballot box about every 300 (?) ballots (17" ballot) All: (Copy of Late-Breaking News will be at RT, BT, and HT) RT: *VOTER* must state name, address, party; *YOU* must read back name, address, party RT: Check an ID-type box for an ATV flagged with "ID" and a reason box if send to Help Table RT: Be VERY careful with ATV stickers -- may have to spoil an ATV if make a mistake RT: Remind about "Peeling the Wrong Voter's Pollbook Label..." sheet (AVOID having to use!) BT: Quality control: signature, initials, ballot style, checkboxes (see my color highlights) BT: CJ will periodically review the ATVs BT: Drop leading 0s for ballot style, e.g., G57 vs. G057 BT: Maintain BOE's "Tabulator vs. ATV Count" log BT: Count curbside voters on back of "Ballot Count Reconciliation" sheet BT: Open every ballot box and verify number of ballot packs matches number on box label BT: Record "100" on my "Ballot Count Reconciliation" sheet for each pack when opened (don't count) HT: Multiple reasons may be marked on provisional envelope for why it is being used HT: Be sure to check off provisional envelope boxes, one by one, AS TASKS ARE EXECUTED HT: CJ will periodically review provisional envelopes and log VA: Don't stand too close to Tabulator and don't touch voters when providing "I Voted" stickers VA: Do flow control to reduce size of line waiting for entry to voting enclosure VA: Help each voter find available booth or table/chair (be sensitive to privacy concerns) VA: Periodically joggle steel ballot bin to settle the ballot pile CS: Review curbside flow sheet and discuss who will cover CS: Review 50-foot boundaries and sign placements CS: J or CJ must insert CS ballot in Tabulator; cannot be the person bringing it in ########### Cover any Late-Breaking News items not yet discussed ############### ===================== At End of Monday Set-Up =================================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA) ########### TAKE PICTURES ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SET-UP" ########### MAKE SURE ALL LIGHTS ARE OFF AND DEVICES ARE UNPLUGGED ########### LOCK DOOR ########### TAKE HOME LAPTOP, POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOKS, CLIPBOARD ========================= Monday Night ======================================== Review "last-minute absentee list" on BOE website Print two copies of our precinct's part of the list Mark with pink "A"s the pollbook ATVs of voters from this list ======================= Tuesday Morning ======================================= BT: Open each ballot box to verify number and type of packs BT: Open one ballot pack Processing for the "last-minute absentee list" (the short list) Tape a copy of the short list to the long list on the wall RT: Tell them I have already marked the pollbooks for the short list voters HT: Tape a copy of the short list by the laptop Turn on AutoMARK Make badges Set up "No Campaigning" signs and A-frame signs [plus any remaining H-frame signs] Ensure "No Campaigning" zones are still marked; clear any campaign signs from them Set up curbside doorbell stand Follow Chief Judge Pocket Guide for "Opening the Polls" ======================= Tuesday All Day ======================================= Use Chief Judge Pocket Guide Review all checklists Monitor traffic and parking Rotate assignments and allow for lunch breaks Report any "observers/runners" ======================= Tuesday before Leaving ================================ *** CALL HELP LINE IF CANNOT START DRIVING TO KNIGHTDALE BY 8:45 *** Remove posted Tabulator tape and save for postmortem report Registered voters: 6221 (as of 11/5/18) Tabulator vs. ATV counts: 1626 vs. 1627 Provisional ballots: 27 Spoiled ballots: 6 Emergency bin ballots: 0 Challenged ballots: 0 "White Paper" absentees: 2256 Late mail-in absentees: 24 ---- Total absentees: 2280 Write-in ballots: 14 Curbside voters: 15 (+ any in last ATV pack) AutoMARK voters: 0 Observers: 0 Polling booths: 22 (including 1 provisional and 2 accessible) Total chairs at tables: 17 (at 13 various size tables) --- Total "booths" 39 Transfers out: ???? approximately Transfers in: ???? approximately At wrong polling place: ???? approximately