* *** TASKS_2019-11-05_ELECTION TXT - 7 Nov 2019 03:44:52 - JKNAUTH Granite Falls Blvd. signs: Plant Monday morning and remove Wednesday morning -------------------------------------- Monday Setup ------------------------------------- Review setup assignments Furniture and booths Set up RT, BT, HT, CS Inside signs AutoMARK Gray bin (checklists + VA & ALL) Outside signs Curbside equipment Provide layout diagrams for inside and outside Set up tables, chairs, voting booths [accessible(s) and one or two provisional], trash can Place pens and instructions in booths (connect string to pens using cap wedge vs. knot) Inventory the gray bin and distribute bagged contents to work areas -- RT, BT, HT, CS, AO/VA Check special signs in gray bin: 5 QS "ACCESS" 5 QS "CURBSIDE VOTING" 5 QS "ENTER HERE" 2 HF "EXIT" Distribute my sheets and any forms from gray bin and CJ Binder to work areas Get from Pollbook box #1: Paysheet and Saturday (long) list of absentee voters Attach Saturday (long) list of absentee voters to wall and record count Set up and check black Tabulator base: Ensure both bins and blue ballot box are empty Set up and test AutoMARK with a power on/off Outside tasks Set up vinyl signs around parking lots using my sign placement diagram Set up paper and vinyl signs to direct people from main entrance to Media Center entrance Chalk mark 50-feet-from-entry-door "No Campaigning" zone boundary using my 50-foot cord Set up and test curbside doorbell system outside; then move stand inside until Tuesday Use masking tape to mark entry lane to curbside parking stand Place "No Campaigning" signs: One at 50-foot boundary beside sidewalk between main and Media Center entrances One on hillside across road from curbside parking area For A-frame and "No Campaigning" signs, test placement, then move them inside until Tuesday Set up inside signs using checklist from gray bin Create larger letter signs for RT stands (put large manila file jackets over the small signs) String electrical extension cord for laptop Place rug over floor outlet plate in front of Tabulator (reduce tripping hazard) Put tape on carpet: Masking tape (with red arrows) for directions from voting booths to Tabulator Masking tape for sides of three or four lanes (letter lines) to RT Blue painters tape for "wait here" line for RT Set up Keurig coffee machine Get material (e.g., new forms) for archive Check outside signage and curbside/accessible parking setup Take pictures, especially of "Enter Here" and curbside direction and area signs =========================================================================================== RT: Add pollbook alphabetic separator tabs BT: Review "Tabulator vs. ATV Count" sheet and my "Ballot Count Reconciliation" sheet BT: Review my color-coded ATV sheets BT: Test scanner and leave it charging overnight in break room HT: Ensure that all pages of provisional labels are good HT: Test mobile phone with in/out calls; leave it charging overnight in break room HT: Test laptop =========================================================================================== ALL: Take attendance ALL: Administer oath ALL: Review assignments for Tuesday ALL: Point out exits, break room, and bathroom ALL: Review emergency procedures; meet in front on parking lot hill if must evacuate ALL: (Discuss procedures to use if it rains) ALL: Remind about checklists -- VERY IMPORTANT ALL: Each area must follow and sign an official copy for that area ALL: Return to me when polls close so I can return the copy to the BOE ALL: Be here by 6:00 AM; I must be there by 5:45 -- feel free to come earlier than 6:00 ALL: Park in the large gravel lot so we won't take up spaces in the main lot ALL: Don't leave premises before pack-up is complete (hopefully before 8:30) ALL: Bring manuals/notes, food, drinks, mugs, K-cups, cushions, [umbrellas, sweaters] ALL: Cannot bring: "political" material, newspapers, Kindles, etc. ALL: "No cell phones" (official use only); use yours in break room or outside ALL: Voters can use phones to reference notes and *only* for that: no calls/texts/photos ALL: At any time, give me comments/suggestions for the postmortem report ALL: (CJ and Js will probably not have to empty bin, which can hold 1500 ballots) ALL: ##### Discuss any "Late Breaking News" items not yet covered ##### ALL: ##### Point out any significant errors in the WCBOE documents ##### RT: *VOTER* must state name, address; *YOU* must read back name, address (no party statements) RT: Be sure to mark an ID-type box for an ATV flagged with "ID" if the voter supplies a valid ID RT: Be sure to mark a reason box if you send a voter to the Help Table with a labeled ATV RT: Be VERY careful with ATV stickers -- may have to spoil an ATV if you make a mistake RT: View "Peeling the Wrong Voter's Pollbook Label..." sheet (*AVOID* having to use!) BT: Open every ballot box and verify number of ballot packs matches number on box label BT: Quality control: signature, initials, ballot style, checkboxes (see my color highlights) BT: ===> CJ will periodically review the ATVs BT: Must drop leading 0s for ballot style, e.g., G57 vs. G057 BT: Maintain BOE's "Tabulator vs. ATV Count" log BT: Record counts of curbside voters on back of "Ballot Count Reconciliation" sheet BT: At closing, use "Ballot Count Reconciliation" sheet to record and check numbers HT: Multiple reasons may be marked on provisional envelope for why it is being used HT: Be sure to check off provisional envelope boxes, one by one, *AS TASKS ARE EXECUTED* HT: ===> CJ will periodically review provisional envelopes and log VA: Don't stand too close to Tabulator, but stand close enough to see screen VA: Encourage each voter to wait after entering ballot to see that it was counted without error VA: Don't touch voters when providing "I Voted" stickers VA: (Do flow control to reduce size of line waiting for entry to voting enclosure) VA: (Help each voter find available booth or table/chair [be sensitive to privacy concerns]) CS: Review curbside flow sheets and discuss who will handle curbside initially and later CS: Review 50-foot boundaries, sign placements, and campaigner warning handouts CS: J or CJ must insert CS ballot in Tabulator; cannot be the person bringing it in ================================ At End of Monday Set-Up =============================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA) ########### TAKE PICTURES ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SET-UP" ########### MAKE SURE ALL LIGHTS ARE OFF AND DEVICES ARE UNPLUGGED ########### LOCK DOOR ########### TAKE HOME LAPTOP, POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOKS, CLIPBOARD ====================================== Monday Night ==================================== Review "last-minute absentee list" on BOE website Print two copies of our precinct's part of the list Mark with pink "A"s the pollbook ATVs of voters from this list ==================================== Tuesday Morning =================================== BT: Open each ballot box to verify number and type of packs BT: Open one ballot pack of each type Processing for the "last-minute absentee list" (the short list) Tape a copy of the short list to the long list on the wall RT: Tell them I have already marked the pollbooks for the short list voters HT: Tape a copy of the short list by the laptop Turn on AutoMARK Distribute blank badges Outside Set up "No Campaigning" signs and A-frame signs Ensure paper and vinyl signs are still in place Ensure 50-foot zones are still marked; clear any campaign signs from them Ensure curbside lane is still marked Move curbside stand back outside and retest doorbell button Follow Chief Judge Pocket Guide for "Opening the Polls" ==================================== Tuesday All Day =================================== Use Chief Judge Pocket Guide Review all checklists Monitor traffic and parking Rotate assignments and allow for lunch breaks Report any "observers/runners" ================================== Tuesday at Closing ================================== Set up Chief Judge "Packing Up" table Review folder items and actions with "Packing Up" Coordinator All Officials Quick Guide Furniture placement diagram Assignments sheet Put by the wall the BOE items to be left: Booths, A-frame signs, Black Tabulator Base, AutoMARK and its table, gray bin Put the orange collapsible cones at the CJ "Packing Up" table Put the folder with the signed All Officials Quick Guide at the CJ "Packing Up" table Record numbers and provide to Ballot Table for "Ballot Count Reconciliation" sheet ================================= Tuesday before Leaving =============================== ******************************************************************** *** CALL HELP LINE IF CANNOT START DRIVING TO KNIGHTDALE BY 8:30 *** ******************************************************************** Remove posted Tabulator tape and save for postmortem report ------ ------ --------- ---- --- ---- --- ---------- ------ =====> Tabulator vs. ATV counts: 764 vs. 764 =====> Provisional ballots: 3 #####> Spoiled ballots: 11 =====> Emergency bin ballots: 0 =====> Challenged ballots: 0 #####> Curbside voters: 8 =====> AutoMARK voters: 0 =====> Observers: 0 >>>>>> Registered voters: 5763 (as of 11/04/19) .....> Monday-list absentees: 25 (the long list in Pollbook box #1) .....> Last-minute absentees: 2 (the short list gotten from the website) -- .....> Total absentees: 27 .....> Polling booths: 23 (including 1 provisional and 1 accessible) .....> Total chairs at tables: 0 (at 0 various size tables) -- .....> Total "booths" 23