* *** TASKS_2020-03-03_ELECTION TXT - 6 Mar 2020 01:19:35 - JKNAUTH Granite Falls Blvd. signs: Plant Monday morning and remove Wednesday morning -------------------------------------- Monday Setup ------------------------------------- Get rugs/mats from Jack Wall in case of rain Review setup assignments; provide layout diagrams for inside and outside Set up tables, chairs, voting booths [accessible(s) and one or two provisional], trash can Measure small table and try putting it between the two large RT tables Provide 5' and 18' measuring cords for Disney line and blue line setups Leave gaps for access to tables ("booths") behind normal booths Place pens and instructions in booths (connect string to pens using cap wedge vs. knot) Inventory the gray bin and distribute bagged contents to work areas -- RT, BT, HT, CS, AO/VA Check in gray bin: 5 QS "ACCESS" 5 QS "CURBSIDE VOTING" 5 QS "ENTER HERE" 2 HF "EXIT" 8 sign stands (6 for RT/BT/HT + 2 for "Wait Here" and "To Tabulator") Get from Pollbook box #1: Paysheet and Saturday (long) list of absentee voters Attach Saturday (long) list of absentee voters to wall and record count Distribute my folders/contents and any forms from gray bin to work areas Set up and check black Tabulator Base: Ensure both bins and blue ballot box are empty Set up and test AutoMARK with a power on/off Outside signs, etc. Assemble any required vinyl signs per my sign placement diagram Set up signs around parking lot using my sign placement diagram Set up signs for main entrance ==> Media Center entrance ("Vote Here" + my SCES door sign) Set up and test curbside doorbell system outside Set up cones to designate curbside parking area Use masking tape arrows showing how to drive to get to curbside doorbell stand Measure and mark 50-feet-from-entry-door "No Campaigning" zone boundary using my 50-foot cord Place "No Campaigning" signs: One at 50-foot boundary beside sidewalk between main and Media Center entrances One on hillside across road from curbside parking area Move back inside until Tuesday morning: cones, doorbell stand, A-frame/"No Campaigning" signs Inside signs, etc. Set up inside signs using checklist from gray bin Put manila file jackets + paper sheets on the sign stands to provide more writing space Set up "Wait Here" and "To Tabulator" sign stands Put tape on carpet: Masking tape arrows for directions from voting booths to Tabulator Masking tape for sides of lanes for the RT letter lines -- make lanes 3 to 4 feet wide Blue painters tape for "Wait Here" line for RT (measure 5' and 18' per layout diagram) Place rug over floor outlet plate in front of Tabulator Base to reduce tripping hazard Place some signs by Tabulator Base for attachment on Tuesday morning Set up Keurig coffee machine Get material (e.g., new forms) for archive =========================================================================================== RT: Set up pollbook binders with inserts and letter-allocated label pages RT: Use file jackets and paper to make RT line signs BT: Review "Tabulator vs. ATV Count" sheet, front and back BT: Review my color-coded ATV sheets and "Ballot Count Reconciliation" sheet BT: Test scanner and leave it charging overnight in break room HT: Ensure that all pages of provisional labels are good HT: Test mobile phone with in/out calls; leave it charging overnight in break room HT: Test laptop =========================================================================================== ALL: Take attendance -- call out names to help people know each other ALL: Administer oath ALL: Review assignments for Tuesday ALL: Point out exits, break room, and bathroom ALL: Review Manual's emergency procedures; meet in front on parking lot hill if must evacuate ALL: Discuss procedures to use if it rains ALL: Remind about checklists -- VERY IMPORTANT ALL: Each area must follow and sign an official copy for that area ALL: Return to me when polls close so I can return the copy to the BOE ALL: FOLLOW YOUR CHECKLISTS AND FLOWCHARTS!!! ALL: Be here by 6:00 AM; I must be there by 5:45 -- feel free to come earlier than 6:00 ALL: Park in the large gravel lot so we won't take up spaces in the main lot ALL: Don't leave premises before pack-up is complete (hopefully before 9:00) ALL: Bring manuals/notes, food, drinks, mugs, K-cups, cushions, [umbrellas, sweaters] ALL: Cannot bring: "political" material, newspapers, Kindles, ***books, magazines***, etc. ALL: "No cell phones" (official use only); use yours in break room or outside ALL: Voters can use phones to reference notes and *only* for that: no calls/texts/photos ALL: At any time, give me comments/suggestions for the postmortem report ALL: CJ and Js may have to empty bin, which can now hold 1500 ballots ALL: ##### Discuss any "Late Breaking News" items not yet covered ##### ALL: ##### Point out any significant errors in the WCBOE documents ##### RT: *VOTER* must state name, address, party; *YOU* must read back name, address, party RT: Note the multiple gray boxes (and their unfortunate placement): * ONLY for Unaffiliated voters, ask the voter for their choice, and then > YOU must X one of the Democratic, Republican, or Libertarian boxes (never the Nonpartisan, Green, or Constitution boxes) > YOU must cross out the barcodes for the other parties * EVERY voter should then X the "For partisan primary..." box as part of their affidavit RT: Be sure to mark an ID-type box for an ATV flagged with "ID" if the voter supplies a valid ID RT: Be sure to mark a reason box if you send a voter to the Help Table with a labeled ATV RT: Be VERY careful with ATV stickers -- may have to spoil an ATV if you make a mistake RT: View "Peeling the Wrong Voter's Pollbook Label..." sheet (*AVOID* having to use!) BT: Open every ballot box and verify number(s) of ballot packs matches number(s) on box label BT: Quality control: signature, initials, ballot style, checkboxes (see my color highlights) *Both* BT Officials must check the ATV for accuracy, including copied ballot style BT: ===> CJ will periodically review the ATVs BT: Should drop leading 0s when copying ballot style to ATV, e.g., D7 vs. D0007 BT: Maintain BOE's "Tabulator vs. ATV Count" log -- will have VA official to help BT: For curbside voter: record ballot style on ATV, but delay numbering ATV BT: Record count of curbside voters on back of ATV/Tabulator Match sheet when ring an ATV bundle BT: At closing, use "Ballot Count Reconciliation" sheet to record and check numbers BT: At closing, use trial "Reconciliation Form" to prepare numbers for official form HT: Multiple reasons may be marked on provisional envelope for why it is being used HT: Be sure to check off provisional envelope boxes, one by one, *AS TASKS ARE EXECUTED* HT: ===> CJ will periodically review provisional envelopes and log VA: Don't stand too close to Tabulator, but stand close enough to see screen VA: Encourage each voter to wait after entering ballot to see that it was counted without error VA: Don't touch voters when providing "I Voted" stickers VA: See assignments sheet for VA tasks: crowd control, etc. CS: Review curbside flow sheets and discuss who will handle curbside initially and later CS: Review 50-foot boundaries, sign placements, and campaigner warning handouts CS: J or CJ must insert CS ballot in Tabulator; cannot be the person bringing it in ================================ At End of Monday Set-Up =============================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA) ########### TAKE PICTURES ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SET-UP" ########### MAKE SURE ALL LIGHTS ARE OFF AND DEVICES ARE UNPLUGGED ########### LOCK DOOR ########### TAKE HOME LAPTOP, POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOKS, CLIPBOARD ====================================== Monday Night ==================================== Review "last-minute absentee list" on BOE website Print two copies of our precinct's part of the list Mark with pink "A"s the pollbook ATVs of voters from this list Record pollbook letter allocations ==================================== Tuesday Morning =================================== BT: Open each ballot box to verify number and type of packs BT: Open one ballot pack of each type and set up BMS box if required Processing for the "last-minute absentee list" (the short list) Tape a copy of the short list to the long list on the wall RT: Tell them I have already marked the pollbooks for the short list voters HT: Tape a copy of the short list by the laptop Turn on AutoMARK Distribute blank badges Outside Set up "No Campaigning" signs, A-frame signs, and cones Ensure curbside lane is still marked Move curbside doorbell stand back outside and retest doorbell button Ensure signs placed at Monday setup are still in place Ensure 50-foot zones are still marked; clear any campaign signs from them Follow Chief Judge Pocket Guide for "Opening the Polls" ==================================== Tuesday All Day =================================== Use Chief Judge Pocket Guide Review all checklists Monitor traffic and parking Rotate assignments and allow for lunch breaks Check and record any observers/runners ================================== Tuesday at Closing ================================== Tape "Polls Are Now Closed" sign on Media Center door Record numbers and review with BT Official: "Ballot Count Reconciliation" sheet Trial "Reconciliation Form" Set up two tables for packing up: One for WCBOE's items and one for my items Review folder items and actions with "Packing Up" Coordinator My Take sheet which lists placement for Items to take to WCBOE dropoff site Items for me to take home Items to be left in Media Center for movers to return to WCBOE Furniture placement diagram (several copies) Traffic flow diagram with some signs marked for table distribution All Officials Quick Guide Assignments sheet Use Chief Judge Pocket Guide ================================= Tuesday before Leaving =============================== ******************************************************************** *** CALL HELP LINE IF CANNOT START DRIVING TO KNIGHTDALE BY 9:00 *** ******************************************************************** Remove posted Tabulator tape and save for postmortem report ------ ------ --------- ---- --- ---- --- ---------- ------ =====> Tabulator vs. ATV counts: 1167 vs. 1167 =====> Provisional ballots: 21 #####> Spoiled ballots: 4 =====> Emergency bin ballots: 0 =====> Challenged ballots: 0 #####> Curbside voters: 21 =====> AutoMARK voters: 0 =====> Observers: 1 (At-Large Observer) >>>>>> Registered voters: 6666 (as of 3/04/20) .....> Monday-list absentees: 834 (the long list in Pollbook box #1) .....> Last-minute absentees: 4 (the short list gotten from the website) -- .....> Total absentees: 838 .....> Polling booths: 21 (including 2 provisional and 1 accessible) .....> Total chairs at tables: 11 (at 7 various size tables) -- .....> Total "booths" 32 We also got and didn't use a wobbly polling booth. All Wake County ballot styles: C1, D2-13, G14, L15, R16-22 Precinct 19-19 ballot styles: C1, D7, G14, L15, R20 (same in 19-18 and 19-09)