* *** TASKS_2020-11-03_ELECTION TXT - 4 Nov 2020 16:29:46 - JKNAUTH Granite Falls Blvd. signs: Plant Monday morning and remove Wednesday morning -------------------------------------- Monday Setup ------------------------------------- If rain might occur, get rugs/mats from Jack Wall Distribute initial PPE, etc., from white boxes if needed early (POs should already have masks) Review setup assignments and provide hardcopy diagrams from my website Do setup using these diagrams "Monday Setup Tasks" (how tasks are grouped and when they are done) "Monday Setup Furniture Moves" (initial furniture layout and required moves) "SCES 19-19 Polling Place Layout..." (final furniture arrangement and tape lines) "SCES Traffic Flow around Parking Areas" (sign placements around the parking lots) "SCES Curbside and Accessible Parking Areas" (curbside layout and signs near building) Provide 5' and (6', 10', 11', 18', 19', 20') measuring cords for Disney line and RT waiting lines Check in gray bin: 7 H-frame "Curbside Voting" (with arrow) 2 H-frame "EXIT" Get from Pollbook Box #1: Paysheet and Saturday (long) list of absentee voters Attach Saturday (long) list of absentee voters to wall or table and record count For 11/3/20 the long list may be too heavy to tape to the wall -- put by Rain Table? Distribute my folders/contents and any forms from gray bin to work areas Set up and check black Tabulator Base; ensure both bins and blue ballot box are empty Outside signs and curbside: additional notes in addition to diagrams Show how curbside should be set up and tested before bringing it back in Remind that I will not be available to direct this Tuesday morning Have someone take pictures they can use on Tuesday Chalk mark 50-foot boundary Inside signs and tape markers: additional notes Place some signs by Tabulator Base for attachment on Tuesday morning Disinfect all booths and tables before meeting =========================================================================================== RT: Set up pollbook binders with inserts and letter-allocated label pages RT: Use file jackets and paper to make RT line signs BT: Review "Tabulator vs. ATV Count" sheet, front and back BT: Review my color-coded ATV sheets and "Ballot Count Reconciliation" sheet BT: (Test scanner and leave it charging overnight in break room) HT: Ensure that all pages of provisional labels are good HT: Test mobile phone with in/out calls; leave it charging overnight in break room HT: Test laptop(s) =========================================================================================== ALL: Take attendance -- call out names to help people know each other ALL: Administer oath and pass around the sheet on clipboard for each to sign ALL: Review assignments for Tuesday ALL: Point out exits, break room, and bathroom ALL: Review Manual's emergency procedures; meet in front on parking lot hill if must evacuate ALL: Discuss procedures to use if it rains ALL: Remind about checklists -- VERY IMPORTANT ALL: Each area must follow and sign an official copy for that area ALL: Return to me when polls close so I can return the copy to the BOE ALL: FOLLOW YOUR CHECKLISTS AND FLOWCHARTS!!! ALL: Be here by 6:00 AM; I must be there by 5:45 -- feel free to come earlier than 6:00 ALL: Park in the large gravel lot so we won't take up spaces in the main lot ALL: Don't leave premises before pack-up is complete (hopefully before 9:00) ALL: Bring manuals/notes, food, drinks, mugs, K-cups, cushions, [umbrellas, sweaters] ALL: Cannot bring: "political" material, newspapers, Kindles, ***books, magazines***, etc. ALL: "No cell phones" (official use only); use yours in break room or outside ALL: Voters can use phones to reference notes and *only* for that: no calls/texts/photos ALL: At any time, give me comments/suggestions for the postmortem report ALL: CJ and Js may have to empty bin, which can now hold 1500 ballots ALL: Go over Observer status and rules -- Observer can talk only to CJ ALL: Review COVID-19 and crowd control considerations ALL: ##### Discuss any "Late Breaking News" items not yet covered ##### ALL: ##### Point out any significant errors in the WCBOE documents ##### RT: *VOTER* must state name, address, (party); *YOU* must read back name, address, (party) RT: Be sure to mark an ID-type box for an ATV flagged with "ID" if the voter supplies a valid ID RT: Be sure to mark a reason box if you send a voter to the Help Table with a labeled ATV RT: Be VERY careful with ATV stickers -- may have to spoil an ATV if you make a mistake RT: Don't wear a glove on the hand that peels off and applies stickers RT: View "Peeling the Wrong Voter's Pollbook Label..." sheet (*AVOID* having to use!) BT: Open every ballot box and verify number(s) of ballot packs matches number(s) on box label BT: Quality control: signature, initials, ballot style, checkboxes (see my color highlights) (*Both* BT Officials must check the ATV for accuracy, including copied ballot style) BT: ===> CJ will periodically review the ATVs BT: Should drop leading 0s when copying ballot style to ATV, e.g., write B2 vs. B0002 BT: Maintain BOE's "Tabulator vs. ATV Count" log -- will have VA official to help BT: For curbside voter: record ballot style on ATV, but delay numbering ATV BT: Record count of curbside voters on back of ATV/Tabulator Match sheet when ring an ATV bundle BT: At closing, use "Ballot Count Reconciliation" sheet to record and check numbers BT: At closing, use trial "Reconciliation Form" to prepare numbers for official form HT: Multiple reasons may be marked on provisional envelope for why it is being used HT: Be sure to check off provisional envelope boxes, one by one, *AS TASKS ARE EXECUTED* HT: ===> CJ will periodically review provisional envelopes and log VA: Remind about job descriptions in "Tasks for Voting Assistant (VA) Officials" file CS: Review curbside flow sheets and discuss who will handle curbside initially and later CS: Review 50-foot boundaries, sign placements, and campaigner warning handouts CS: J or CJ must insert CS ballot in Tabulator; cannot be the person bringing it in CS: Monitor outside for blown over signs, crowd misbehavior, parking problems, etc. TM: Don't stand too close to Tabulator, but stand close enough to see screen TM: Encourage each voter to wait after entering their ballot to see if error occurs TM: If necessary, instruct voters how to enter their ballot TM: Handle Tabulator errors TM: Give out "I Voted" stickers, but don't touch voters in the process DM: Open stiff door DM: Ensure that not too many voters enter the enclosure DM: Give out masks and pens LM; Ensure social distancing in all lines LM: Guide voters to proper RT line per first letter of last name BM: Guide voters to booths and clean booths when voters leave BM: Help BT with ATV vs. Tabulator count syncing ================================ At End of Monday Set-Up =============================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA) ########### TAKE PICTURES ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SET-UP" ########### MAKE SURE ALL LIGHTS ARE OFF AND DEVICES ARE UNPLUGGED ########### LOCK DOOR ########### TAKE HOME LAPTOP(S), POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOKS, CLIPBOARDS ====================================== Monday Night ==================================== Review "last-minute absentee list" on BOE website Print two copies of our precinct's part of the list Mark with pink "A"s the pollbook ATVs of voters from this list Record pollbook letter allocations ==================================== Tuesday Morning =================================== BT: Open each ballot box to verify number and type of packs BT: Open one ballot pack of each type (and set up BMS box if required) Processing for the "last-minute absentee list" -- the short list Tape a copy of the short list to the long list RT: Tell RT Officials I have already marked the pollbooks for the short list voters HT: Tape a copy of the short list by the laptop(s) Turn on AutoMARK Distribute blank badges Check that everyone is using PPE Outside Set up "No Campaigning" signs, A-frame signs, and cones Ensure curbside lane is still marked Move curbside doorbell stand back outside and retest doorbell button Ensure signs placed at Monday setup are still in place Ensure 50-foot zones are still marked; clear any campaign signs from them Follow Chief Judge Pocket Guide for "Opening the Polls" ==================================== Tuesday All Day =================================== Use Chief Judge Pocket Guide Review all checklists Monitor traffic and parking Rotate assignments and allow for lunch breaks Check that Officials are using PPE and ensuring social distancing among gvoters Check and record any observers/runners ================================== Tuesday at Closing ================================== Tape "Polls Are Now Closed" sign on Media Center door Record numbers and review with BT Official: "Ballot Count Reconciliation" sheet Trial "Reconciliation Form" Set up two tables for packing up: One for WCBOE's items and one for my items Put unused PPE in Break Room Put white boxes with used PPE away from items for movers Review folder items and actions with "Packing Up" Coordinator My "Take" sheet which lists placement for: Items to take to WCBOE dropoff site Items for me to take home Items to be left in Media Center for movers to return to WCBOE Furniture placement diagram (several copies) SCES Sign Retrieval diagram All Officials Quick Guide Assignments sheet Use Chief Judge Pocket Guide ================================= Tuesday before Leaving =============================== ******************************************************************** *** CALL HELP LINE IF CANNOT START DRIVING TO KNIGHTDALE BY 9:00 *** ******************************************************************** Remove posted Tabulator tape and save for postmortem report ------ ------ --------- ---- --- ---- --- ---------- ------ =====> Tabulator vs. ATV counts: 612 vs. 612 =====> Provisional ballots: 16 #####> Spoiled ballots: 8 =====> Emergency bin ballots: 0 =====> Challenged ballots: 0 #####> Curbside voters: 16 =====> AutoMARK voters: 0 =====> Observers: 2 (0 At-Large Observers) (2 Precinct-Specific Observers) >>>>>> Registered voters: 7244 (as of 11/02/20) .....> Monday-list absentees: 5353 (the long list in Pollbook box #1) .....> Last-minute absentees: 54 (the short list gotten from the website) -- .....> Total absentees: 5407 .....> Polling booths: 14 (including 2 provisional and 1 accessible) .....> Total chairs at tables: 4 (at _ various size tables) -- .....> Total "booths" 18 Ballot styles: B0002