* *** TASKS_2022-07-26_ELECTION TXT - 27 Jul 2022 15:31:30 - JGKNAUTH Granite Falls Blvd. signs: Plant Monday morning and remove Wednesday morning -------------------------------------- Monday Setup ------------------------------------- If rain might occur, get rugs/mats from Jack Wall or his substitute Distribute initial PPE, etc., if needed early Review setup assignments and provide hardcopy diagrams from my website Do setup using these diagrams "Monday Setup Tasks" (how tasks are grouped and when they are done) "SCES 19-19 Polling Place Layout...measurements" (final furniture arrangement and tape lines) "SCES 19-19 Polling Place Layout...voter path" (typical voter path) "SCES Traffic Flow around Parking Areas" (sign placements around the parking lots) "SCES Curbside and Accessible Parking Areas" (curbside layout and signs near building) Provide measuring items for bookcase line and RT waiting lines Get from Pollbook Box #1: Paysheet and long ("weekend") list of absentee voters Attach long list of absentee voters to wall (or put on rain table) and record count Distribute my folders/contents and any forms from gray bin to work areas Set up and check black Tabulator Base; ensure both bins and blue ballot box are empty Outside signs and curbside: additional notes in addition to diagrams Show how curbside should be set up and tested before bringing some things back in Put masking tape mark on 50-foot boundary line -- just on sidewalk Remind Officials that I will not be available Tuesday morning to direct this Take pictures after full setup Place some signs by Tabulator Base for attachment on Tuesday morning See "Setup Considerations" sheet =========================================================================================== RT: Set up pollbook binders with inserts and letter-allocated label pages RT: Use file jackets and paper to make RT line signs BT: [Test scanner and leave it charging overnight in break room] HT: Ensure that all pages of provisional labels are good HT: Test mobile phone with in/out calls; leave it charging overnight in break room HT: Test laptop(s) =========================================================================================== ALL: Take attendance -- each Official should state their name to help people know each other ALL: Administer oath and pass around the sheet on clipboard for each to sign ALL: Review assignments for Tuesday ALL: Point out exits, break room, and bathroom ALL: Review Manual's emergency procedures; meet in front on parking lot hill if must evacuate ALL: Remind about checklists -- VERY IMPORTANT ALL: Each area must follow and sign an official copy for that area (marked with "---> Jeff") ALL: Return to me when polls close so I can return the copy to the BOE ALL: FOLLOW YOUR CHECKLISTS AND FLOWCHARTS!!! ALL: Discuss procedures to use if it rains ALL: Be here by 6:00 AM; I must be there by 5:45 -- feel free to come earlier than 6:00 ALL: Normally park in the large gravel lot so we won't take up spaces in the main lot ALL: Don't leave premises before pack-up is complete (hopefully well before 9:00) ALL: Bring manuals/notes, food, drinks, mugs, K-cups, cushions, umbrellas, sweaters ALL: Cannot bring: "political" material, newspapers, Kindles, [books, magazines,] etc. ALL: "No cell phones" (official use only); use yours ***ONLY*** in break room or outside ALL: Voters can use phones to reference notes and *only* for that: no calls/texts/photos ALL: At any time, give me comments/suggestions for the postmortem report ALL: Go over Observer status and rules -- Observer can talk only to CJ ALL: Review COVID-19 and crowd control considerations ALL: ##### Discuss any "Late Breaking News" items not yet covered ##### ALL: ##### Point out any significant errors in the WCBOE documents ##### ALL: CJ and Js may have to empty bin, which can now hold 1500 ballots RT: *VOTER* must state aloud their name, residence address, and party affiliation (REP, DEM, UNA); After finding the associated label, read aloud the label's name, address, and party affiliation RT: For UNA voter, ask for voter's party selection: Democratic [or Republican] Mark selected party's gray box on ATV [and cross out the other ballot style] RT: *ALL VOTERS* must mark the far-left, last-in-column gray box when certifying RT: Be sure to mark an ID-type box for an ATV flagged with "ID" if the voter supplies a valid ID RT: Be sure to mark a reason box if you send a voter to the Help Table with a labeled ATV RT: Be careful with ATV labels -- *VERY* sticky -- may have to spoil an ATV if you make a mistake RT: View "Peeling the Wrong Voter's Pollbook Label..." sheet (*AVOID* having to use!) RT: Don't wear a glove on the hand that peels off and applies labels BT: Open every ballot box and verify number(s) of ballot packs matches number(s) on box label BT: Quality control: signature, initials, ballot style, checkboxes (see my color highlights) ([*Both*] BT Officials must check the ATV for accuracy, including copied ballot style) BT: ===> CJ will periodically review the ATVs BT: Should drop leading 0s when copying ballot style to ATV, e.g., write N9 vs. N0009 BT: Maintain BOE's "Tabulator vs. ATV Count" log -- will have VA official to help BT: For curbside voter: record ballot style on ATV, but delay numbering ATV BT: Record count of curbside voters on Curbside Count sheet when ringing an ATV bundle BT: At closing, use "Ballot Count Reconciliation" sheet to record and check numbers BT: At closing, use trial "Reconciliation Form" to prepare numbers for official form HT: Multiple reasons may be marked on provisional envelope for why it is being used HT: Be sure to check off provisional envelope boxes, one by one, *AS TASKS ARE EXECUTED* HT: ===> CJ will periodically review provisional envelopes and log TM: Don't stand too close to Tabulator, but stand close enough to see screen TM: Encourage each voter to wait after entering their ballot to see if error occurs TM: If necessary, instruct voters how to enter their ballot TM: Handle Tabulator errors TM: Give out "I Voted" stickers, but don't touch voters in the process CS: Mention curbside table and the material on it, including flow sheet CS: Give my handout to every curbside voter CS: J or CJ must insert CS ballot in Tabulator; cannot be the person bringing it in DM: [Ensure that not too many voters enter the enclosure] LM: Guide voters to proper RT line per first letter of last name VB: Guide voters to booths and clean booths when voters leave if needed VB: Guide voters to Tabulator VB: Help BT with ATV vs. Tabulator count syncing ================================ At End of Monday Set-Up =============================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA) ########### TAKE PICTURES ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SET-UP" ########### MAKE SURE ALL LIGHTS ARE OFF AND AUTOMARK IS UNPLUGGED ########### TAKE HOME LAPTOP(S), POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOKS, CLIPBOARDS ########### LOCK DOOR ====================================== Monday Night ==================================== Review "last-minute absentee list" on BOE website Print two copies of our precinct's part of the list Mark with pink "A"s the pollbook ATVs of voters from this list Record pollbook letter allocations ==================================== Tuesday Morning =================================== BT: Open each ballot box to verify number and type of packs BT: Open one ballot pack of each type [and set up BMS box if required] Processing for the "last-minute absentee list" -- the short list Tape a copy of the short list to the long ("weekend") list RT: Tell RT Officials I have already marked the pollbooks for the short list voters HT: Tape a copy of the short list by the laptop(s) Turn on AutoMARK Distribute blank badges Take picture of door signs Outside Set up "No Campaigning" signs, A-frame signs, cones, [and LED lights] Ensure curbside lane is still marked Move curbside doorbell stand back outside and retest doorbell button Ensure signs placed at Monday setup are still in place Ensure 50-foot zones are still marked; clear any campaign signs from them Follow Chief Judge Pocket Guide for "Opening the Polls" Take picture of Tabulator signs after Tabulator boots ==================================== Tuesday All Day =================================== Use Chief Judge Pocket Guide Review all checklists Monitor traffic and parking Audit ATV's Rotate assignments and allow for lunch breaks Check and record any observers/runners Remeasure floor dimensions ================================== Tuesday at Closing ================================== Tape "Polls Are Now Closed" sign on Media Center door Set up two long tables for packing up: One for WCBOE's items and one for my items [Retrieve and pack up LED lights] Record numbers and review with BT Official: "Ballot Count Reconciliation" sheet Trial "Reconciliation Form" Curbside count Review folder items and actions with "Packing Up" Coordinator Put unused PPE in Break Room Use Chief Judge Pocket Guide ================================= Tuesday before Leaving =============================== ******************************************************************** *** CALL HELP LINE IF CANNOT START DRIVING TO ROLESVILLE BY 9:00 *** ******************************************************************** Remove posted Tabulator tape and save for postmortem report ------ ------ --------- ---- --- ---- --- ---------- ------ =====> Tabulator vs. ATV counts: 121 vs 121 =====> Provisional ballots: 0 =====> Spoiled ballots: 0 =====> Emergency bin ballots: 0 =====> Challenged ballots: 0 =====> Curbside voters: 0 =====> AutoMARK voters: 0 (legal ones, at least) =====> Observers: 0 (0 At-Large Observers) (0 Precinct-Specific Observers) >>>>>> Registered voters: 7854 (of which about 5000 were eligible for the second primary election) (as of 7/01/22) =====> Monday-list absentees: 32 (the long list in Pollbook box #1) =====> Last-minute absentees: 6 (the short list gotten from the website) ---- =====> Total absentees: 38 =====> Poll booths: 13 (including 1 provisional and 1 accessible) =====> Total chairs at tables: 0 (at 0 various size tables) -- =====> Total "booths" 13 Ballot styles: D0001