* *** TASKS_2023-11-07_ELECTION TXT - 8 Nov 2023 10:58:31 - JGKNAUTH Granite Falls Blvd. signs: Plant Monday morning and remove Wednesday morning -------------------------------------- Monday Setup ------------------------------------- If rain might occur, get rugs/mats from Yolanda Stewart ### Attach X, Y, Z labels to bookcases Move and label the two Packing Up tables (initially used as Curbside/Outside and CJ Tables) Get from Pollbook Box #1: Paysheet and long ("weekend") list of absentee voters Attach long list of absentee voters to wall (or put on rain table) and record count Set up and check black Tabulator Base; ensure both bins and blue ballot box are empty Place some signs by Tabulator Base for attachment on Tuesday morning Distribute my folders/contents and any forms from gray bin to work areas Set up ExpressVote Do setup using these distributed diagrams: "Monday Setup Tasks" (how tasks are grouped and when they are done) "SCES 19-19 Polling Place Layout...measurements" (final furniture arrangement and tape lines) "SCES 19-19 Polling Place Layout...voter path" (typical voter path) "SCES Traffic Flow around Parking Areas" (sign placements around the parking lots) "SCES Curbside and Accessible Parking Areas" (curbside layout and signs near building) Outside signs and curbside: See "Outside Signs and Curbside" sheet Show how curbside should be set up and tested before bringing some things back in Put masking tape mark on 50-foot boundary line -- just on sidewalk Place masking tape arrows on driveway Take pictures after full setup (maybe wait until Tuesday morning) =========================================================================================== RT: Set up pollbook binders with inserts and letter-allocated label pages RT: Use file jackets and paper to make RT line signs (provide a sample) RT: ##### Check pollbooks for printing errors (problems hit in the 10/10/23 election) BT: Test scanner and leave it charging overnight in break room HT: Ensure that all pages of provisional labels are good HT: Test mobile phone with in/out calls; leave it charging overnight in break room HT: Test laptop(s) =========================================================================================== ALL: Take attendance -- each Official should state their name to help people know each other ALL: Administer oath and pass around the sheet on clipboard for each to sign ALL: Point out exits, break room, and bathroom ALL: Review Manual's emergency procedures; meet in front on parking lot hill if must evacuate ALL: Discuss procedures to use if it rains ALL: Be here by 6:00 AM; I must be there by 5:45 -- feel free to come earlier than 6:00 ALL: ##### Should start Tabulator and ExpressVote ASAP (problems hit in the 10/10/23 election) ALL: Normally park in the large gravel lot so we won't take up spaces in the main lot ALL: Don't leave premises before pack-up is complete (hopefully well before 9:00) ALL: Bring manuals/notes, food, drinks, mugs, K-cups, cushions, umbrellas, sweaters ALL: CAN bring non-political books (e.g., puzzle books) in *THIS* election ALL: Cannot bring: "political" material, e.g., in form of newspapers, books, magazines, etc. ALL: Cannot bring electronic reading devices, e.g., Kindles, iPads, laptops ALL: "No cell phones" (official use only); use yours ***ONLY*** in break room or outside Do not have cell phones visible ALL: Voters can use phones to reference notes and *only* for that: no calls/texts/photos ------------------------------------------------------------------------------------------- ALL: Review assignments for Tuesday ALL: Remind about checklists -- VERY IMPORTANT ALL: Each area must follow and sign an official copy for that area (marked with "---> Jeff") ALL: Return to me when polls close so I can return the copy to the BOE ALL: FOLLOW YOUR CHECKLISTS AND FLOWCHARTS!!! ALL: Go over Observer status and rules -- Observers can talk only to CJ ALL: ##### Discuss any "Late Breaking News" items not yet covered ALL: ##### Review "Packing Up after the Election" procedures ALL: At any time, give me comments/suggestions for the postmortem report ALL: >>>> Point out any significant errors in the WCBOE documents ALL: >>>> Review any COVID-19 and crowd control considerations ALL: >>>> CJ and Js may have to empty bin, which can now hold 1500 ballots ALL: >>>> ExpressVote ballots must be sorted out and packed on top of a box RT: ##### Refer everyone to RT_Photo_ID page for cautions: Processing order and avoiding sticker mistakes BT: Open every ballot box and verify number(s) of ballot packs matches number(s) on box label BT: Quality control: signature, initials, ballot style, checkboxes (see my color highlights) (*Both* BT Officials must check the ATV for accuracy, including copied ballot style) BT: ===> CJ will periodically review the ATVs BT: Should drop leading 0s when copying ballot style to ATV, e.g., write B6 or B13 vs. B0006 or B0013 BT: ##### Call over CJ if an ExpressVote ballot is required BT: Maintain BOE's "Tabulator vs. ATV Count" log -- will have VA official to help BT: For curbside voter: record ballot style on ATV, but delay numbering ATV BT: Record count of curbside voters on Curbside Count sheet when completing an ATV 100 bundle BT: At closing, use "Ballot Count Reconciliation" sheet to record and check numbers BT: At closing, use trial "Reconciliation Form" to prepare numbers for official form HT: Multiple reasons may be marked on provisional envelope for why it is being used HT: Be sure to check off provisional envelope boxes, one by one, *AS TASKS ARE EXECUTED* HT: ===> CJ will periodically review provisional envelopes and log HT: #### Photo ID considerations, e.g., Photo ID Exception Form TM: Don't stand too close to Tabulator, but stand close enough to see screen TM: Encourage each voter to wait after entering their ballot to see if error occurs TM: If necessary, instruct voters how to enter their ballot TM: #### Guide voter to put ExpressVote ballot in the narrow slot; uncover the slot temporarily TM: Handle Tabulator errors TM: Give out "I Voted" stickers, but don't touch voters in the process CS: Review details with initial Curbside Official(s); probably defer to Tuesday morning CS: Mention curbside table and the material on it, including flow sheet, handouts, and photo ID material CS: Give my handout to every curbside voter CS: J or CJ must insert CS ballot in Tabulator; cannot be the person bringing it in CS: #### Photo ID must be considered for curbside voters just like for non-curbside voters DM: Ensure that not too many voters enter the enclosure Remind voter to have photo ID available LM: Guide voters to proper RT line per first letter of last name LM: Shortcut Disney line when appropriate VB: Guide voters to booths and clean booths when voters leave if needed VB: Guide voters to Tabulator VB: Help BT with ATV vs. Tabulator count syncing ================================ At End of Monday Set-Up =============================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA) ########### TAKE PICTURES ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SET-UP" ########### MAKE SURE ALL LIGHTS ARE OFF ########### TAKE HOME LAPTOP(S), POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOKS, CLIPBOARDS ########### LOCK DOOR ====================================== Monday Night ==================================== Review "last-minute absentee list" on BOE website Print two copies of our precinct's part of the list Mark with pink "A"s the pollbook ATVs of voters from this list Record pollbook letter allocations ==================================== Tuesday Morning =================================== BT: Open each ballot box to verify number and type of packs BT: Open one regular ballot pack of each type; do not open an ExpressVote pack BT: Set up BMS box if required Processing for the "last-minute absentee list" -- the short list Tape a copy of the short list to the long ("weekend") list RT: Tell RT Officials I have already marked the pollbooks for the short list voters HT: Tape a copy of the short list by the laptop(s) Distribute blank badges Take pictures of door signs Outside Set up "No Campaigning" signs, A-frame signs, cones, and LED lights if required Ensure curbside lane is still marked Move curbside doorbell stand back outside and retest doorbell button Ensure signs placed at Monday setup are still in place Ensure 50-foot zones are still marked; clear any campaign signs from them Follow Chief Judge Pocket Guide for "Opening the Polls" Take picture of Tabulator signs after Tabulator boots Boot ExpressVote and take picture Use Chief Judge Pocket Guide Review all checklists Monitor traffic and parking Audit ATV's Rotate assignments and allow for lunch breaks Check and record any Observers/Runners ================================ Tuesday Before Closing ================================ Have Officials sign pay sheet Prepare shallow collection box for Tabulator closing and Reconcilation bag contents Collect final notes for postmortem Audit latest pack of ATVs and as many on spindle as possible Assign end-of-line Officials Collect my items from Break Room ================================== Tuesday at Closing ================================== Tape "Polls Are Now CLOSED" sign on Media Center door Set up two long, packing-up tables with signs: "WCBOE Table" and "Jeff's Table" Place boxes: "Return to Jeff" on WCBOE Table and "Jeff's Signs" on Jeff's Table Record numbers and review with BT Official: "Ballot Count Reconciliation" sheet Trial "Reconciliation Form" Curbside count Review folder items and actions with "Packing Up" Coordinator(s) Use Chief Judge Pocket Guide ================================= Tuesday before Leaving =============================== ************************************************************************ ***** CALL HELP LINE IF CANNOT START DRIVING TO NEW BETHEL BY 8:30 ***** ************************************************************************ Remove posted Tabulator tape and save for postmortem report ------ ------ --------- ---- --- ---- --- ---------- ------ =====> DS200 total ballots 1138 =====> DS200 ExpressVote ballots 0 (ExpressVote ballot count per the magic button) =====> DS200 vs ATV counts: 1138 vs 1138 ("DS200" means the total ballot count per the Tabulator tape) =====> Provisional ballots: 3 =====> Spoiled ballots: 3 =====> Emergency bin ballots: 0 =====> Challenged ballots: 0 =====> Curbside voters: 40 =====> ExpressVote voters: 0 =====> Observers: 1 (1 At-Large Observers) (0 Precinct-Specific Observer) >>>>>> Registered voters: 7527 (municipal residency restrictions apply for this election) (as of 11/03/23) (out of 8147 total registered) =====> Monday-list absentees: 62 (the long list in Pollbook box #1) =====> Last-minute absentees: 3 (the short list gotten from the website) ---- =====> Total absentees: 65 =====> Poll booths set up: 19 (includes 1 provisional and 1 accessible) =====> Total chairs at tables: 0 (at 0 various size tables) -- =====> Total "booths" set up: 19 =====> Broken booths not set up: 0 Ballot styles: V0008, V0009