Voting a Provisional Ballot  (Fall 2012)

(just renumbered items to match numbering in Fall 2012 manual)

• 1  Give voter Provisional Ballot Envelope
  • Instruct voter to fill in fields highlighted in yellow  (white fields are optional)
  • Instruct voter NOT to detach top section from envelope
• 1  Ask voter to complete and sign top section of envelope (Registration/Update form)
  • Point out the often-overlooked citizenship and age section upper left corner of top section
• 1  Help voter select exception reason in bottom section of envelope
• 1  Ask voter to complete and sign bottom section of envelope
• 1  For primary election, if voter is unaffiliated, ask voter for party selection
• 1  Verify voter has completed all required fields, including signatures, in both sections

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• 2  Use laptop Street Search to look up voter's residence address from top section of envelope
• 2  Write precinct number of residence address on bottom section of envelope bottom left

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• 3  Sequentially number the Provisional Poll Book entry
• 4  Write voter's name and address on Provisional Poll Book entry
• 5  Place 1. POLL BOOK label on Provisional Poll Book entry for voter right side -- PIN Label
• 5  Place 2. ENVELOPE label on provisional envelope top right of bottom section -- PIN Label
• 5  Place 3. INSTRUCTION SHEET label on Provisional Voter Instructions form
• 6  Write Provisional Poll Book Number for voter on envelope top left of bottom section
• 7  Write your precinct number in Precinct Where Voting on envelope top right of bottom section

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• 8  Get appropriate ballot from Ballot Table using Street Search results from Step 2
  • For ballot selection, consider voter's age and (for primary election) voter's party affiliation
• 9  Write ballot style actually issued on Provisional Poll Book page
• 9  Write ballot style actually issued on bottom section of envelope bottom middle
• 9  Sign bottom section of envelope bottom right

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• 10  Write precinct number (from Step 2) of voter's residence address in ballot PCT VTD area top
  • Write nothing else on the ballot
• 10  Double check that you and voter have filled in all required (color-highlighted) fields
• 10  Fold ballot, insert it in envelope, and hand envelope to voter
• 10  Instruct voter:
  • Use Help Table voting booth
  • Mark ballot with BIC pen -- fill ovals
  • Seal ballot in provisional envelope
  • Return envelope to Help Table
  • Do NOT put ballot in scanner

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• 11  When voter returns with envelope, give him/her Provisional Voter Instructions form
• 12  Give voter an I Voted sticker
• 13  Provide further details about why voter is voting provisionally large blue section in top right
• 13  Paper-clip any supporting material, e.g., ATV, to outside of voter's sealed envelope
• 13  Place sealed envelope (with any attachments) in Provisional Ballot red plastic bag

"PROVISIONAL-2012-11-06.HTM"      6 Sep 2012  16:17:57      (JKNAUTH)