Ballot Count Reconciliation for 11/6/18
Count the ballots in each pack when it is opened. Open a pack only when ballots from it are required. The "100" packs, which are put together by weight, often do not contain exactly 100 ballots. That then makes filling out the BOE "Reconciliation Form" very difficult at the end of the day if the starting counts are unknown. Record the true starting counts in the "Counts for "100" Packs" column of the following worksheet immediately when each pack is opened and counted.
At the end of the day, complete the worksheet by making column entries for each ballot style in each box.
- Issued:
- Record the sum of the ballots that were in the opened packs for that style from that box (i.e., the total of the "Counts for "100" Packs" entries you logged) plus the ballots in the unopened packs (assuming "100 per pack") for that style from that box.
- Left at End:
- Record the sum of the ballots remaining from the opened packs for that style from that box plus the ballots in the unopened packs (assuming "100 per pack") for that style from that box.
- Used:
- Record the difference between "Issued" and "Left at End". This is the number of ballots actually given out.
Calculate the total for each column. Verify that the "Used" total does equal the difference between the "Issued" and "Left at End" totals.
Record the number of ballots used for each of Emergency Bin, Provisional, Spoiled, and Challenged; then determine the total. Subtract that number from the "Used" total. The result should match the M100 "TOTAL BALLOTS" number printed on the tape. It should also match the last used ATV number minus the number of ballots in the emergency bin.
Note: For the 11/6/18 election there was 1 ballot style for precinct 19-19. Nominally 4300 ballots were issued.
Counts for "100" Packs
Issued Left at End Used (where "<100>" means "unopened")
======== =========== ========== ========================================
Box 1: G057: 100 0 100 100
Box 2: G057: 599 0 599 100 100 100 100 100 99
Box 3: G057: 599 0 599 99 100 100 100 100 100
Box 4: G057: 600 240 360 100 100 100 100 <100> <100>
Box 5: G057: 600 600 0 <100> <100> <100> <100> <100> <100>
Box 6: G057: 600 600 0 <100> <100> <100> <100> <100> <100>
Box 7: G057: 600 600 0 <100> <100> <100> <100> <100> <100>
Box 8: G057: 600 600 0 <100> <100> <100> <100> <100> <100>
======= ======= =======
Totals: 4298 2640 1658
•--> - 33
| =======
|
Emergency Bin: 0 | 1625 vs. M100 "TOTAL BALLOTS": 1626 <--•
| (from totals tape) |
Provisional: 27 | |
| |
Spoiled: 6 | Number on last ATV: 1627 |
| |
Challenged: 0 | Emergency Bin: - 0 |
===== | ======= |
| |
Total not counted by M100: 33 >--• Calculated M100 number: 1627 vs. >------•
The count of the last ATV was one higher than the final Tabulator count. The two counts had matched in many checks thruout the day, including the 7:00 PM check. The numbering of the ATVs in the final pack was checked and rechecked by several people. No errors were found. We searched for the missing ballot in all poll booths, the AutoMARK, the curbside shields, and elsewhere. We did not find it and now suspect some voter may have taken away the ballot unnoticed.
The calculated number of used ballots (directed toward the Tabulator) was one less than what the Tabulator showed. This was most likely just a miscount. Possibly two ballots stuck together during counting, but separated before being passed to voters.
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