Packing Up after the Election

Last Updated:   11/12/23  13:44

After poll closing and the last voter has left the enclosure, we divide into two teams to pack up -- the three Judges in one team and all the Assistants in the other.  The following charts describe the collection and placement of packing-up items.

After all the collecting has been done, some items in the Assistants section of page 1 (the WCBOE Table page) will be merged with items in the Judges section to assemble what will be returned to the WCBOE dropoff site.

To help distribute work among the Assistants, some additional formatting is done on page 2 (the Jeff's Table page).  The Assistants section items are grouped into three numbered blocks with each block listing related items.  Also, in the table in block 2, different formats are used for outside vs inside signs; this should help you locate the signs.

 To begin, set up two long tables.

WCBOE Table For items I will take to the WCBOE dropoff site Tuesday night.
Jeff's Table For items I will take home, either Tuesday night or Wednesday morning.
Note:  These items  CANNOT  BE TAKEN TO MY CAR until the Chief Judge and Judges have completed all the paperwork. They will go in the TRUNK of the car (as much as possible).

Judges handle these items

This background color (hidden
when printed) flags items which
get merged between the sections.

Assistants handle these items

"Return to Jeff"  Box

Quick Guides:  ☐ HT  ☐ BT  ☐ RT  ☐ AO  ☐ VA
 Pocket Folders:  ☐ HT  ☐ BT  ☐  Packing Up

All Quick Guides will go in the Chief Judge Binder. The two BT folder sheets ("Tabulator/ATV Match" and "Curbside Affidavit Tracking") will go in the blue bag.

The "Ballot Count Reconcilation" worksheet and the draft "Reconciliation Form" are used to prepare the official "Reconciliation Form" that goes in the blue bag.

BT folder should have:

  •  "Tabulator/ATV Match" sheet
  •  "Curbside Affidavit Tracking" sheet
  •   "Ballot Count Reconcilation" worksheet
  •   Draft "Reconciliation Form"


Jeff's Table
Note:  These items  CAN  BE TAKEN TO MY CAR before the paperwork is completed. They will go in the FRONT of the car to separate them from the items to be left at the dropoff site.

Judges handle these items

Things I Retrieve from the Break Room
  •  Banker's box #1: Coffee cups, spoons, sugar, creamer, paper towels, plastic bags
  •  Styrofoam cooler: My Keurig coffee maker
  •  Shallow coffee box: K-cups, Keurig instructions, cardboard box lid, two bungee cords to secure the lid
  •  Halloween candy box: If I brought the box for this election
I Have Already Collected Many of These
  •  Large carrying case: Two notebooks, two clipboards, small medical bag, umbrella
  •   Banker's box #2: My tools, office supplies, first aid kit, KN95 masks, masking tape, extra blue tape, etc.

The following "banker's box #2" items become available for collection later:

Shallow collection box     "Return to Jeff" box  (from WCBOE Table with HT, BT, Packing Up pocket folders)

Manila file jackets  (from "Jeff's Signs" box)     Flashlight  (keep flashlight available for packing the car)

Tan rug     My 8-ft extension cord  (if used)     LED lights  (if used)     Water bags kit  (if used)

Assistants handle these items

The Few Items That Are Not Signs
  •   My 8-ft black extension cord:  If used with the ExpressVote (eventually will go in banker's box #2)
  •   Tan rug:  Used to cover floor outlet plate in front of the Tabulator (eventually will go in banker's box #2)
  •   White cloth bag:  Garbage bags, paper towels, rain coat (from under the Rain Table)
  •   Water bags kit:  Used to hold down the curbside stand (set out on a very windy day; put in the white cloth bag)
  •   LED lights:  Used to light "Vote Here" sign at entrance (used only if end of day is dark)

Signs Legend:

My color-printed signs Large WCBOE signs Other items

(For outside signs, see diagrams parking lot signs retrieval and curbside/accessible parking.)

"Jeff's Signs" Box    (Mainly for my small, color-printed signs.)
  • Put in the "Jeff's Signs" box all the smaller items from the table below.  The "CAST YOUR BALLOT" sign is
    too large to fit in that box; just put it under the box.
  • In the table, color-printed signs placed outside the building look like this: 
    White text on marble background
  • Signs or sheets can be left attached to the file jackets put in the "Jeff's Signs" box.
"Slide ballot into ..." Directions to Media Center  (taped to school's main door) "NO PARKING ... Curbside Voting Exit"
"Insert ballot in slot by ..." "DOORBELL BUTTON" "Ring the DOORBELL for ..." "Don't Forget!  Bring in your PHOTO ID"
"CAST YOUR BALLOT" "Board of Elections Car" "The Polls Are Now CLOSED"  File jackets from top of sign stands
"Get in the line per the ..." "Ballot Table Waiting Area" "Follow the RED arrows" Remind Jeff to get totals tape #4.
Large Outside Signs I Will Take Home Wednesday    (Put these beside Jeff's Table.)

++  signs:  (Tagged: "Property of Jeff Knauth")  Partially detach PVC-pipe brace; fold the A-frame; leave signs attached.

  •  One A-frame with a "... Go AROUND the LOOP" sign and a black-on-yellow arrow on back
  •  One A-frame with a ("No Left Turn") sign and a "CURBSIDE VOTING" + red arrow combo sign

##  signs:  Leave the H-frame signs inserted in the frames.  Bundle the frames together with two small bungee cords.

  •   Two H-frame "EXIT" signs (by parking lot entrance/exit and at middle lane's exit)
  •   Five H-frame "CURBSIDE VOTING" signs (beside lower lanes and at middle lane's exit)

$$  signs:  Leave H-frame signs inserted in the frames.  Leave the two wires and sign attached to the frameless sign's rod.

  •   Two H-frame "ALTERNATE PARKING LOT" signs (by the entrances to the two gravel parking lots)
  •   One frameless vinyl "VOTER PARKING HERE" sign (on rod hung from two SCES cones; leave the cones)


Summary of *ALL* Sign Handling

See the parking lot signs retrieval diagram and the curbside/accessible parking diagram for the locations of the outside signs. When packing up, all the signs are handled as shown below. Note that no signs go to the WCBOE Table.

Signs Put at Jeff's Table    (details are in blocks 2 and 3 on the preceding page)

Per 2:My color-printed signs: Put these signs in the "Jeff's Signs" box at Jeff's Table. The file jackets used on the sign stands will also go in the "Jeff's Signs" box. The big "CAST YOUR BALLOT" sign can go under the box.

Some signs below are haloed in the parking lot signs retrieval diagram, appearing like this: 

Per 3:Designated A-frame and H-frame signs:  Put these signs beside Jeff's Table.  Don't detach the signs.

Per 3:Vinyl haloed sign and rod hung on two SCES traffic cones:  Don't detach wires and sign from the rod.

All Other Signs and Some Non-sign Items


The last page of the "All Officials Quick Guide" has a general packing-up summary and some details about packing up the ExpressVote and voting booths. Here are some additional considerations for our polling place: