Packing Up after the Election

Last Updated:   3/12/26  22:38

After poll closing and the last voter has left the enclosure, we divide into two teams to pack up -- the three Judges in one team and all the Assistants in the other.  The following charts describe the collection and placement of packing-up items.

After all the collecting has been done, some items in the Assistants section of page 1 (the WCBOE Table page) will be merged with items in the Judges section to assemble what will be returned to the WCBOE dropoff site.

To help distribute work among the Assistants, some additional formatting is done on page 2 (the Jeff's Table page).  The Assistants section items are grouped into three numbered blocks with each block listing related items.  Also, in the table in block 2, different formats are used for outside vs inside signs; this should help you locate the signs.

 To begin, set up some long tables.

WCBOE Table For items I will take to the WCBOE dropoff site Tuesday night.
(To make a large "WCBOE Table", two Church tables can be put together.)
Jeff's Table For items I will take home, either Tuesday night or Wednesday morning.
WCBOE Table
↴
Note:  These items  CANNOT  BE TAKEN TO MY CAR until the Chief Judge and Judges have completed all the paperwork. They will then go in the TRUNK of the car (as much as possible).

Judges handle these items

This background color (hidden
when printed) flags items which
get merged between the sections.
  •   Tabulator
  •   Boxes of voted ballots   (these boxes are signed and sealed per the CJ Pocket Guide's "Packing Up the Ballots" section)
  •   Boxes of unvoted ballots   (these boxes are signed and sealed per the CJ Pocket Guide's "Packing Up the Ballots" section)
  •   ExpressVote ballot box   (this orange box is signed and sealed per the CJ Pocket Guide's "Packing Up the Ballots" section)
  •   Chief Judge Supply Bag (some items in this bag are initially collected in the Assistants section below)
    •   Roll of Tabulator tape (this was in the Chief Judge Supply Bag initially and was probably never used or moved)
    •   Gold Envelope (this envelope contains the flash drive from the Tabulator)
    •   ExpressVote ballot box (this slim, orange ballot box was collected above and labeled "Box 1 of 1")
    •  Mobile phone and charger  (the bag containing the phone and charger was collected below)
    •  Red, white, and blue bags  (these bags are processed per the CJ Pocket Guide's "Bags and Reconciliation Form" section)
    •   Chief Judge Binder (the binder contains signed Quick Guides, collected below, as well as the CJ Badge)
    •   "Chief Judge Pocket Guide" (the CJPG goes into the Chief Judge Supply Bag as the LAST car-loading step)

Assistants handle these items

  •  Mobile phone and charger  (this bag will eventually go in the Chief Judge Supply Bag; see above)
  •  Red, white, and spoiled bags  (these bags will eventually go in the Chief Judge Supply Bag; see above)
  •   Boxes of pollbooks (RT Officials have sealed all non-empty boxes and have folded up any empty boxes)
  •   Boxes of unused ATVs (RT Officials have sealed all non-empty boxes and have folded up any empty boxes)
  •   Laptop bag(s) (each bag contains a laptop and all the parts originally in the bag)
  •   LED lighting system (pack back in the BOE's LED system box; only used if curbside area requires lighting)
  •   Empty boxes (collapse and fold any empty pollbook and ATV boxes; leave empty ballot boxes as is)

"Return to Jeff"  Box     Be sure this box is put on the WCBOE Table.

Quick Guides:  ☐  HT  ☐  BT  ☐  RT  ☐  VA  ☐  AO
 Pocket Folders:  ☐  HT  ☐  BT  ☐  RT  ☐  CS  ☐  Packing Up

All the Quick Guides will go in the Chief Judge Binder. The two BT folder sheets ("Tabulator/ATV Match" and "Curbside Affidavit Tracking") will go in the blue bag along with the "Voter Assistance Log" sheet(s)"

The "Ballot Count Reconcilation" worksheet and the draft "Reconciliation Form" are used to prepare the official "Reconciliation Form" that goes in the blue bag.

BT folder should have:

  •  "Tabulator/ATV Match" sheet
  •  "Curbside Affidavit Tracking" sheet
  •   "Ballot Count Reconcilation" worksheet
  •   Draft "Reconciliation Form"

RT folder should have:

  •  "Voter Assistance Log" sheet

Each CS folder may have:

  •  "Voter Assistance Log" sheet

 

========================================   PAGE 2   ========================================

Jeff's Table
↴
Note:  Some of these items  CAN  BE TAKEN TO MY CAR before the paperwork is completed. They will go in the FRONT of the car to separate them from the items to be left at the dropoff site.

Judges handle these items

A   Things I Retrieve from the "Kitchen": All these items CAN BE MOVED to the car at any time.
  •  Banker's box #1: Coffee cups, spoons, sugar, creamer, paper towels, plastic bags
  •  Styrofoam cooler: My Keurig coffee maker
  •  Shallow coffee box: K-cups, Keurig instructions, cardboard box lid, two bungee cords to secure the lid
  •  Halloween candy box: If I brought the box for this election
B   Things I May Need Later, e.g., To Complete Forms DO NOT MOVE these items to the car immediately.
  •  Large carrying case: Two notebooks, two clipboards, small medical bag, umbrella
  •   Banker's box #2: My tools, office supplies, first aid kit, KN95 masks, masking tape, extra blue tape, etc.

Some Key Items for "Banker's Box #2"   (either needed for poll closing or located away from the CJ Table)

Shallow collection box     "Return to Jeff" box  (from WCBOE Table with HT, BT, Packing Up pocket folders)

Flashlight  (needed for packing the car)    My 8-ft extension cord  (if used)     Small LED lights  (if used)

Assistants handle these items

1    The Few Items That Are Not Signs All these items CAN BE MOVED to the car at any time.
  •   White cloth bag:  Garbage bags, paper towels, rain coat (kept in the "Kitchen" or by the Rain Table, if deployed)
  •   Water bags kit   (if brought):  Holds down the curbside stand (set out only on a very windy day; kept in the white cloth bag)
  •   BMS inner box  (if brought):  Holds up ballot packs in BMS (present only if Ballot Management System is used)
All my signs have a "Return to Jeff" written or taped on the back of the sign or the sign's file jacket. This includes the seven outside, H-frame signs for "CURBSIDE VOTING" and "EXIT", covered in section 3 below.
2    Small Signs in "Jeff's Signs" Box This box CAN BE MOVED to the car after  ALL THESE ITEMS  have been collected.
  • Put in the "Jeff's Signs" box all the smaller items from the table below.  The "CAST YOUR BALLOT" sign is too large to fit in that box; just put it under the box. The handling of my large signs from outside is covered in section 3 below.
  • Signs or sheets must be left attached to the file jackets; the file jackets with their signs are put in the "Jeff's Signs" box.
  • The table cells for my color-printed signs located outside the building are formatted like this: 
    Sign outside the building
"Slide ballot into ..." "STOP  Be sure to get your BALLOT at the Ballot Table"   Letter range signs on RT stands  (x3)
"Insert ballot in slot by ..." "VOTERS ... small lot" (large) "VOTERS ... small lot" (small) "Wait Here Until Called"  (x2)
"CAST YOUR BALLOT" "DOORBELL BUTTON"   ns "The Polls ... CLOSED"    ns "Get in the line per the last letter ..."
"Jeff's"/"WCBOE Table" ns *My* white, haloed signs on the Lobby doors    ns "Don't Forget! ... PHOTO ID"  (x2)
3    Large Signs I'll Take Home Put these signs beside Jeff's Table for now; DO NOT MOVE them to the car.

##  signs:  Leave the H-frame signs inserted in the frames.  Bundle the frames together with two small bungee cords.

  •   Two H-frame "EXIT" signs with street direction arrows (by main Voters Parking exit driveway; leave the street signs
    in sheet protectors taped to the EXIT signs)
  •   Five H-frame "CURBSIDE VOTING" arrow signs (near or leading to the Curbside Parking area)

$$  signs:  Leave these H-frame signs attached to the small frames.

  •   Two "VOTERS ... small lot ..." signs (near first two small lots when coming from Rogers Rd.)
 

========================================   PAGE 3   ========================================

Summary of *ALL* Sign Handling and Some Non-Sign Items

See "Hope Lutheran Outside Signs" for locations of most of the outside signs.

Signs Put at Jeff's Table    (details are in blocks 2 and 3 on the preceding page)

Per 2:  My color-printed signs: Put these signs in the "Jeff's Signs" box at Jeff's Table. The file jackets used on the sign stands will also go in the "Jeff's Signs" box. The big "CAST YOUR BALLOT" sign can go under the box.

My signs below are haloed in the "Outside Signs" diagram.  The halos appear like this:  halo

Per 3:  H-frame signs:  Put these signs beside Jeff's Table.  Don't detach the signs.

All Other Signs and Some Non-sign Items

Miscellaneous

The last page of the "All Officials Quick Guide" has a general packing-up summary and some details about packing up the ExpressVote and voting booths. Here are some additional considerations for our polling place:

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