* *** TASKS_2026-11-03_ELECTION TXT - 30 Sep 2026 14:35:13 - JGKNAUTH ================================= Week before Election ================================= Get key from Pastor Murphy. Check that key works on Red Door and closet. Check how to leave Narthex main exit door open for curbside use. ================================= Monday Morning Setup ================================= Place my outside signs (wait until afternoon if it is raining). Check removal of Trentini Ave. barricades. Check that BOE delivery was made to closet and take picture of contents. Check furniture movement to Narthex (13 tables and 20 chairs). Check that unneeded furniture and piano have been moved out of the Narthex. Ask Phil Phillips for anything needed. ================================ Monday Afternoon Setup ================================ Set up diagrams/notes table. Check latest furniture layout for possible restoration; take pictures if needed. Check trash can placements and chairs for Voting Enclosure barricade. If rain might occur, prepare rain table and mats. Get from Pollbook Box #1: Paysheet and long ("weekend") list of absentee voters. Count entries. Put long list of absentee voters near entry door by RT lines. Set up and check Tabulator Base; ensure both bins and blue ballot box are empty. Place some signs by Tabulator Base for attachment on Tuesday morning. Distribute my folders/contents and any forms from gray bin to work areas. Set up ExpressVote and place information sheets by it. Do inside and outside setup using my diagrams. For outside, also see "Outside Signs and Curbside" sheet. RT: Set up pollbook binders with inserts and letter-allocation label pages. RT: Use file jackets and paper sheets to make RT line signs with large letters. RT: Check pollbooks for printing errors. BT: Test scanner [if supplied] and leave it charging overnight. HT: Ensure that all pages of provisional labels are good. HT: Check out personal phones with in and out calls. Remind to charge. HT: Test laptop(s); then repack and return to Chief Judge. ============================ Meeting at End of Monday Setup ============================ ALL: Take attendance -- each Official should state their name to help people know each other. ALL: Administer oath and pass around the sheet on clipboard for each to sign. ALL: Point out exits, "Kitchen", and restrooms. ALL: Review Manual's emergency procedures; meet in front on grass circle if must evacuate. ALL: Discuss procedures to use if it rains. ------------------------------------------------------------------------------------------ ALL: Be here by 6:00 AM; I must be there by 5:45 -- feel free to come earlier than 6:00. Should start ExpressVote and Tabulator ASAP -- need Judges for this. ALL: Normally park in side lot so we won't take up spaces in the main lot. ALL: Don't leave premises before pack-up is complete. ALL: SHOULD bring manuals/notes, food, drinks, cushions, umbrellas, sweaters, {mugs, K-cups}. ALL: CANNOT bring "political" material, e.g., in form of newspapers, books, magazines, etc. ALL: CANNOT bring electronic reading devices, e.g., Kindles, iPads, laptops. ALL: CANNOT bring non-political books (e.g., puzzle books) in *THIS* election. I would like you to read our election material -- provide comments and ask questions. ALL: "No cell phones" for personal use; use yours ***ONLY*** outside. Note HT use. Do not have cell phones visible. ALL: Voters can use phones to reference notes and *only* for that: no calls/texts/photos. ------------------------------------------------------------------------------------------ ALL: Review assignments for Tuesday. ALL: Remind about checklists -- VERY IMPORTANT -- FOLLOW YOUR CHECKLISTS AND FLOWCHARTS!!! Each area must follow and sign a special "Return to Jeff" Quick Guide for that area. Turn in that Quick Guide as part of packing up so I can return it to the BOE. ALL: Go over Observer status and rules. "Observers can talk to Officials", but not about procedures (call over CJ). ALL: At any time, give me comments/suggestions for the postmortem report. -------------------------------------------------------------------------------------------- ALL: ##### Discuss any "Late Breaking News" items not yet covered. ALL: ##### Point out any significant documentation errors not covered by "Late Breaking News". ALL: ##### Review "RT Flowchart" card (blue folder). Mention the merged flowchart. ALL: ##### Mention "Packing Up after the Election". -------------------------------------------------------------------------------------------- RT: Process Voter Assistance Log for non-voters who assist voters. Goes in Blue Bag. RT: Process new form for "F" on ATV (voter completion is optional). Goes in Blue Bag. HT: New "Unreported Move Log". TM: Read Voter Assistance Quick Guide page 1 + pages on Tabulator error messages. TM: Encourage each voter to wait after entering their ballot to see if an error occurs. TM: Call over CJ if a jam occurs -- DO NOT do anything to lose the message on the display. TM: Guide voter to put ExpressVote ballot in the narrow slot; uncover the slot temporarily. DM/LM/CS: See work descriptions in assignments email. CS: Mention curbside folders. ============================== At End of Monday Set-Up =============================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA). ########### TAKE PICTURES. ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SETUP". ########### TAKE HOME LAPTOP(S), POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOKS, CLIPBOARDS. ########### TURN OFF LIGHTS: MAIN, ALCOVE, "KITCHEN" (for Narthex Voting Enclosure) or HALL, LOBBY/OUTSIDE, KITCHEN (for Hall Voting Enclosure) ########### LOCK DOORS: "RED DOOR", OUTSIDE CLOSET, NARTHEX MAIN EXIT (for Narthex Voting Enclosure) or EXIT/CURBSIDE, LOBBY, OUTSIDE CLOSET, KITCHEN? (for Hall Voting Enclosure) ====================================== Monday Night ==================================== Review "last-minute absentee list" on BOE website. Print two copies of our precinct's part of the list. Print Observer list, if available. Mark with pink "A"s the pollbook ATVs of voters from this list. Record pollbook letter allocations. ==================================== Tuesday Morning =================================== Boot ExpressVote and take picture. Follow Chief Judge Pocket Guide for "Opening the Polls". Take picture of Tabulator signs after Tabulator boots. Take pictures of door signs. BT: Open each ballot box to verify number and type of packs. Ensure no packs are open. BT: Open one regular ballot pack of each type; *DO NOT OPEN* an ExpressVote pack. BT: Set up BMS box if required. Processing for the "last-minute absentee list" -- the short list: Tape a copy of the short list to the long ("weekend") list. RT: Tell RT Officials I have already marked the pollbooks for the short-list voters. HT: Tape a copy of the short list by the laptop(s). Distribute blank badges. Outside: Set up "No Campaigning" signs, A-frame signs, and LED system light if required. Move curbside doorbell stand back outside and retest doorbell button. Ensure signs placed at Monday setup are still in place. Ensure 50-foot zones are still marked; clear any campaign signs from them . During the day: Use Chief Judge Pocket Guide. Review all checklists. Monitor traffic and parking. Audit ATV's and Provisional Envelopes. Rotate assignments and allow for lunch breaks. Check and record any Observers/Runners. ================================ Tuesday Before Closing ================================ Have Officials sign pay sheet. Prepare "CJ Collection Box for Blue Bag". Collect final notes for postmortem. Audit latest pack of ATVs and as many on spindle as possible. Audit as many remaining provisional envelopes as possible. Assign end-of-line Officials. Collect my items from "Kitchen". ================================== Tuesday at Closing ================================== Tape "Polls Are Now CLOSED" sign on the Voting Enclosure door. Pack up Curbside and CJ Tables. Set up Jeff's Table and WCBOE Table: Use two (or three) Church tables. (May need two for the WCBOE table.) Tape "WCBOE Table" and "Jeff's Table" signs to the two collection tables. Tape appropriate Packing-Up sheets to the two tables. Place "Return to Jeff" box on WCBOE Table and "Jeff's Signs" box on Jeff's Table. Record numbers and review with BT Official: "Ballot Count Reconciliation" sheet Trial "Reconciliation Form" Curbside count Review folder items and actions with "Pack Up" Coordinator(s). Use Chief Judge Pocket Guide. ================================ Tuesday before Leaving =============================== ****************************************************************************************** ****** CALL HELP LINE By 9:00 IF IT APPEARS CANNOT MAKE THE NEW BETHEL 9:30 DEADLINE ***** ****************************************************************************************** ########### REMOVE POSTED TABULATOR TAPE FROM WALL AND SAVE FOR POSTMORTEM REPORT. ########### TURN OFF LIGHTS: MAIN, ALCOVE, "KITCHEN" (for Narthex Voting Enclosure) HALL, LOBBY/OUTSIDE, KITCHEN (for Hall Voting Enclosure) ########### LOCK DOORS: "RED DOOR", OUTSIDE CLOSET, NARTHEX MAIN EXIT (for Narthex Voting Enclosure) EXIT/CURBSIDE, LOBBY, OUTSIDE CLOSET, KITCHEN? (for Hall Voting Enclosure) ===> Total ballots per DS200 ___ ("Total Paper Sheets" per DS200 tape, includes ExpressVote) ===> ExpressVote ballots per DS200 _ ("Total ExpressVote Cards" per DS200 tape) ===> Tabulator vs ATV counts: ___ vs ___ ("Tabulator" means the DS200 "Total Paper Sheets" number; it does not include unreadable ballots from the Emergency Bin) ===> Provisional ballots: _ ===> Spoiled ballots: _ ===> Emergency bin ballots: _ ===> Challenged ballots: _ ===> Curbside voters: __ ===> ExpressVote voters: _ ===> Observers: _ (_ At-Large Observers) (_ Precinct-Specific Observer) >>>> Eligible voters: ____ (as of 11/?/26) ===> Monday-list absentees: ___ (the long list in Pollbook box #1) ===> Last-minute absentees: _ (the short list gotten from the website) ==== ===> Total absentees: ___ ===> Poll booths set up: __ (includes _ provisional and _ accessible) ===> Total chairs at tables: _ (at _ tables) == ===> Total "booths" set up: __ __ ===> Broken booths not set up: _ Ballot styles: B0087 =============================== Wednesday after Election =============================== Retrieve any of my signs left at HLC Tuesday evening. Clean up anything left by Campaigners. Return key to receptionist.