Tasks for Voting Assistant (VA) Officials

Last Updated:   10/30/20  13:56

We will have a Door Monitor (DM) Official to (1) limit the number of people allowed in the enclosure at any time, (2) open the stiff door for people entering or leaving, and (3) give out pens (and masks if someone needs one). All of us will have to work together to give feedback to the Door Monitor so he or she will know when not to allow any more people in. From the door it is not easy to see all parts of the voting enclosure, particularly when there are lines for the RT. Everyone will need to watch for buildups in their areas so the Door Monitor can be told if an entry slowdown is required.

We will have a Tabulator Monitor (TM) Official who will instruct voters how to use the Tabulator if they are unsure, e.g., answering the standard "Does it matter which way I insert the ballot?" question. The Official must ensure that each voter waits until the Tabulator displays if the ballot was accepted. If the Tabulator detects an error, the Official will help the voter decide what action to take and will supply a Q-tip for the voter to select that action on the touch screen. Finally, the Official will give out "I Voted" stickers by letting the voter take one from a number that have been torn from the roll and put on a nearby table or chair.

We will have two Curbside (CS) Officials. In addition to the normal curbside processing, they will handle other things outside the voting enclosure. They will ensure the people in any outside line are properly socially distanced and will arrange the line around the SCES lot if the line gets long. They will watch out for any problems needing attention, such as BOE signs blowing over, people not parking correctly, and campaigners not keeping their distance or disturbing voters. The CS Officials will either handle each problem or notify the Chief judge.

We will have two Voting Booth (VB) Officials. They will guide voters to an available booth and will disinfect and dry each voting booth after the voter leaves. They will discard any political material the voter might have left. They will watch out for any personal items the voter might have forgotten, such as glasses or keys, and try to quickly return such items to the voter. These Officials will also assist the Ballot Table Official to keep the ATV and Tabulator counts in sync, checking at least every half hour.

We will have two Line Monitoring (LM) Officials monitoring the Disney and RT lines to ensure social distancing. Those Officials will also guide voters from the Disney line to the proper RT line per the first letter of the voter's last name. Each RT line will be kept pretty short -- at most two or three voters in each RT line, which are a little over 10 feet long. If one or more of those lines are empty, the Officials can check back in the Disney line to see if there are any voters that can be moved to the empty line(s). Also, the LM and VB Officials will need to coordinate to avoid the booth line problem described below.

Some Other Considerations

If all the voting booths are in use, meaning a line might try to develop in that area, the LM Officials will need to hold voters at the blue RT line until voting booths start to free up. The VB Officials will need to let the LM Officials know when such a slowdown is needed. We want incoming lines to be just the RT, Disney, and outside-the-door lines. We have no room for a large booth line.

For voters going out, we will probably often have a short line at the Tabulator, particularly if many voters cause errors by marking too many candidates in a contest, given this complex ballot. We can handle a short line for the Tabulator; I have added a "Tab Overflow" area to the layout diagram. However if that line gets too long, we will have to hold outgoing voters back at the booths, not a good situation. That in turn means we would likely also have to put a hold on the RT waiting lines.

If a voter needs help with the AutoMARK, whoever is available will take on that temporary job. The AutoMARK has a good instruction booklet packed with it to guide the Official. However, most voters who need the Tabulator will probably already be very familiar with it.