Packing Up after the Election

Last Updated:   10/13/22  01:30

After poll closing and the last voter has left the enclosure, we divide into two teams to pack up -- the three Judges in one team and all the Assistants in the other.  The following charts describe the collection and placement of packing-up items.

Note the dotted lines on the first two pages. These lines separate the tasks between the two teams.

To help distribute work among the Assistants, some additional formatting is done on the Jeff's Table page.  Below the dotted line the items are grouped into three numbered blocks with each block listing related items.  Also, in the table in block 2, different formats are used for outside vs inside signs.

After all the collecting has been done, some items below the dotted line on the WCBOE Table page will be merged with items above that line to assemble what will be returned to the WCBOE dropoff site.

To begin, set up two tables:

WCBOE Table For items I will take to the WCBOE dropoff site Tuesday night
Jeff's Table For items I will take home, either Tuesday night or Wednesday morning

Note:  These items  CANNOT  BE TAKEN TO MY CAR until the Chief Judge and Judges have completed all the paperwork. They will go in the TRUNK of the car (as much as possible).

This background color (hidden when printed) flags items which get merged across the dotted line.
Handle just the items
below the dotted line

"Return to Jeff"  Box

Quick Guides:  ☐ HT  ☐ BT  ☐ RT  ☐ AO  ☐ VA
 Pocket Folders:  ☐ HT  ☐ BT  ☐  Packing Up

All Quick Guides will go in the Chief Judge Binder. The two BT folder sheets ("Tabulator/ATV Match" and "Curbside Affidavit Tracking") will go in the blue bag.

The "Ballot Count Reconcilation" worksheet and the draft "Reconciliation Form" are used to prepare the official "Reconciliation Form" that goes in the blue bag.

BT folder should have:

  •  "Tabulator/ATV Match" sheet
  •  "Curbside Affidavit Tracking" sheet
  •   "Ballot Count Reconcilation" worksheet
  •   Draft "Reconciliation Form"


Jeff's Table
Note:  These items  CAN  BE TAKEN TO MY CAR before the paperwork is completed. They will go in the FRONT of the car to separate them from the items to be left at the dropoff site.

Things I Retrieve from the Break Room
  •  Banker's box #1: Coffee cups, spoons, sugar, creamer, paper towels, plastic bags
  •  Styrofoam cooler: My Keurig coffee maker
  •  Shallow coffee box: K-cups, Keurig instructions, cardboard box lid, two bungee cords to secure the lid
  •  Halloween candy box: If I brought the box for this election
I Have Already Collected Most of These
  •  Large carrying case: Two notebooks, two clipboards, small medical bag, umbrella
  •   Banker's box #2: My mallet and long screwdriver, my 25-ft tape measure, tool bag, Belkin tool kit,
    office supplies, first aid kit, KN95 masks, washcloth, zip ties, tape rolls, etc.

The following banker's box #2 items become available for collection later:

Shallow collection box     My 8-ft extension cord     Tan rug     LED lights  (if used)

"Return to Jeff" box  (from WCBOE Table with HT, BT, and Packing Up pocket folders)

Manila file jackets  (from "Jeff's Signs" box)     Flashlight  (keep flashlight available for packing the car)

Handle just the items
below the dotted line

Signs Legend:

My color-printed signs Large WCBOE signs Other items

(For outside signs, see diagrams parking lot signs retrieval and curbside/accessible parking.)

The Few Items That Are Not Signs
  •   White cloth bag:  Garbage bags, paper towels, rain coat (from under the Rain Table)
  •   My 8-ft black extension cord:  If used with the AutoMARK (eventually will go in banker's box #2)
  •   Tan rug:  Used to cover floor outlet plate in front of the Tabulator (eventually will go in banker's box #2)
"Jeff's Signs" Box
  • Put in the "Jeff's Signs" box all the smaller items from the table below.  The "CAST YOUR BALLOT"
    sign is too large to fit in that box; just put it under the box.
  • In the table, color-printed signs placed outside the building look like this dashed border, lighter background.
  • Signs or sheets can be left attached to the file jackets put in the "Jeff's Signs" box.
Directions to Media Center  (taped to school's main door) "Board of Elections Car" "NO PARKING ... Curbside Voting Exit"
"DOORBELL BUTTON" "Ring the DOORBELL for ..." "Ballot Table Waiting Area"  File jackets from top of sign stands
"CAST YOUR BALLOT" "The Polls Are Now CLOSED" "Follow the RED arrows" Remind Jeff to get totals tape #4 from
the wall before we make our final exit.
"Slide ballot into ..." "Insert ballot in slot by ..." "Get in the line per the ..."
Large Outside Signs I Will Take Home Wednesday
  •  ++  One A-frame with a "... Go AROUND the LOOP" sign and a black-on-yellow arrow on back
  •  ++  One A-frame with a ("No Left Turn") sign and a "CURBSIDE VOTING" + red arrow combo sign
  •   ##  Two H-frame "EXIT" signs (by parking lot entrance/exit and at middle lane's exit)
  •   ##  Five H-frame "CURBSIDE VOTING" signs (beside lower lanes and at middle lane's exit)
  •   $$  Two H-frame "ALTERNATE PARKING LOT" signs (by the entrances to the two gravel parking lots)
  •   $$  One frameless vinyl "VOTER PARKING HERE" sign (hung from the SCES cones/pole barrier)

Handling Notes for the Large Signs

(These signs should be put by Jeff's Table. I'll store them before leaving and take them home Wednesday morning.)

  • ++  signs:  Leave all the signs attached to the light-weight A-frames.
  • ##  signs:  Leave the H-frames inserted in the signs. Use blue tape to bundle the framed signs into two packs.
  • $$  signs:  Leave the two H-frames inserted. The clips and wires must remain attached to the frameless sign.


Summary of Sign Handling

See the parking lot signs retrieval diagram and the curbside/accessible parking diagram for the locations of the outside signs. When packing up, all the signs are handled as shown below. Note that no signs go to the WCBOE Table.

Signs Put at Jeff's Table    (just a rearrangement of the sign data from the previous page)
All Other Signs and Some Non-sign Items


The last page of the "All Officials Quick Guide" has a general packing-up summary and some details about packing up the AutoMARK and voting booths. Here are some additional considerations for our polling place: